Administrative Assistant

Job title:

Administrative Assistant

Firm

Systra

Job description

About SYSTRA CanadaSYSTRA Canada is a part of the SYSTRA group, a world consulting and engineering group, a world chiefwithin the design of transport infrastructures. SYSTRA Canada is an engineering and consulting agency who is devotedto transportation options, whether or not for passengers or items.Imagining and implementing the most secure, most effective, and economical tailored transport options:that is what guides us each day. Because of the know-how of our 10,200 consultants, we’re concerned in all phasesof transport initiatives: Preliminary and design research, building phases, take a look at and commissioning, operation, and upkeep.Our engineers work with ardour to offer folks world wide with the chance to maneuver freelyday-after-day. They’re women and men who put all their enterprise experience and human qualities to work toremodel the world by way of modern technique of transport. Be a part of them and let’s invent tomorrow’s public transport collectively.SYSTRA’s ambition is to be the benchmark for transport options and an opinion chief in mobility.Position and obligations

• Secretariat: printing, scanning, and formatting of assorted paperwork.
• Receiving and distributing mail, attendance at reception.
• Assist to the HR division: letters, calls, submitting, information entry,
• Assist to the accounting division: archives, banking, invoices, PO creation

In additional element, you should have the next duties:

• Greet company as they arrive on the workplace
• Direct guests to the suitable individual and workplace
• Reply, display and switch incoming telephone calls, take messages for senior administration when calls come by way of fundamental quantity.
• Manage courier choose ups and deliveries (Montreal and Toronto)
• Be certain that the reception space and convention rooms are neat and presentable, with all mandatory stationery and supplies
• Be certain that kitchen space is neat, clear, and stocked with mandatory provides
• Present primary and correct data in individual and by telephone/electronic mail
• Order in workplace catering, workplace provides, espresso and keep stock
• Preserve workplace safety by following safety procedures and controlling entry through the entrance desk
• Organize journey and lodging and put together visa requests (sometimes).
• Carry out different receptionist duties comparable to submitting, photocopying, transcribing, translation.
• Another associated duties.

{Qualifications}Training: A DEP or DEC in secretarial or workplace administration;Years of expertise: No less than 1-year expertise as a receptionist, secretary, or different associated areaTechnical competencies:

• Proficiency in Microsoft Workplace Suite (Outlook, Phrase, Powerpoint, Excel)

Private & comfortable expertise:

• Fingers-on expertise with workplace gear
• Skilled perspective and look
• Robust written and verbal communication expertise in English and in French
• Capacity to be resourceful and proactive when issues come up
• Glorious organizational expertise
• Multi-tasking and time administration expertise with the power to prioritize duties
• Customer support perspective
• Preserve a excessive degree of confidentiality

Employment phrases and circumstancesContract nature: Everlasting – Full Time – In IndividualLocation: Montreal – CanadaDivision: AssistExperiences to: Assistant to the PresidentRemuneration: Based mostly on profileWord:This job description is meant to offer a sign of the character and ranges of labor, information,expertise, talents, and different important capabilities to be carried out as a part of fulfilling the function talked about within the job title.Varied different duties will apply as required.SYSTRA Canada is dedicated to having a various and inclusive workforce.We’re an Equal Alternative Employer that values purposes from all and provides employment fairness based mostly on the deserves and talents of candidates and personnel.Word: On this description, the masculine gender is used for simple studying functions and contains the female.

Anticipated wage

Location

Montreal, QC

Job date

Solar, 18 Feb 2024 03:32:34 GMT

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