Senior Archives Assistant

Hardship Stage (not relevant for home-based)

A (least hardship)

Household

UNOPS LICA5

2024-05-01

April 17, 2024

Las personas interesadas en postularse a esta vacante deben ser nacionales de El Salvador o deben tener un permiso de trabajo válido en El Salvador al momento de la aplicación, reclutamiento y contratación. Los ciudadanos no salvadoreños deben adjuntar un permiso de trabajo válido para ser considerados a esta vacante.

Customary Job Description

Senior Archives Assistant

Organizational Setting and Work Relationships
The Senior Archives Assistant capabilities below direct supervision of knowledgeable Archivist who gives common steering and recommendation. Topic to the character of the duty/task, the incumbent will work independently on routine duties, and can request and observe directions of the supervisor for extra advanced points.

All UNHCR employees members are accountable to carry out their duties as mirrored of their job description. They achieve this inside their delegated authorities, in keeping with the regulatory framework of UNHCR which incorporates the UN Constitution, UN Employees Rules and Guidelines, UNHCR Insurance policies and Administrative Directions in addition to related accountability frameworks. As well as, employees members are required to discharge their tasks in a fashion in line with the core, practical, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for range.

Duties
– Proactively information and help models, workplaces and dealing teams to implement submitting constructions compliant with UNHCR requirements and tailored to their wants.
– Implement UNHCR Information and Archives procedures and pointers.
– Monitor digital and bodily data centres and archival repositories.
– Preserve entry and permissions of digital submitting methods.
– Assist and practice customers.
– Prepare digital and bodily areas.
– Monitor compliance with recordkeeping procedures and pointers and take obligatory actions to right errors.
– Produce correct inventories of bodily data transferred to Archives.
– Apply data schedules to digital and bodily data.
– Handle transfers of data from UNHCR models and workplaces.
– Preserve digital and bodily repositories in good order and use the house effectively.
– Take the required actions to make sure the integrity and safety of information within the repositories.
– Seek for and supply data to customers and researchers in accordance with UNHCR entry coverage.
– Put together information for researchers.
– Monitor the analysis room.
– Digitize data and archives for preservation and dissemination when requested by the Archivist.
– Facilitate digital entry to bodily data within the Archives.
– Coordinate with archival and logistics service suppliers.
– Appropriate errors in recordkeeping methods.
– Seek for, entry and look at all kind of supplies within the recordkeeping methods and throughout the Archives.
– Withdraw or redact confidential supplies, below the directions from the Archivist.
– Handle entry and permissions in UNHCR recordkeeping methods.
– Put together data for destruction.
– Seize specified important data for upkeep in recordkeeping methods and archival repositories.

– Assist the identification and administration of dangers and search to grab alternatives impacting aims within the space of duty. Guarantee choice making in threat primarily based within the practical space of labor. Increase dangers, points and issues to a supervisor or to related practical colleague(s).
– Carry out different associated duties as required.

Minimal {Qualifications}
Years of Expertise / Diploma Stage
For G5 – 2 years related expertise with Excessive College Diploma; or 1 12 months related work expertise with Bachelor or equal or larger

Subject(s) of Training
Not relevant.

Certificates and/or Licenses
Archives/File Administration
(Certificates and Licenses marked with an asterisk* are important)

Related Job Expertise
Important
Expertise utilizing digital recordkeeping methods.

Fascinating
Coaching in Archives and/or Information Administration.

Practical Expertise
*RC-Information administration practical methods administration
(Practical Expertise marked with an asterisk* are important)

Language Necessities
For Worldwide Skilled and Subject Service jobs: Information of English and UN working language of the responsibility station if not English.
For Nationwide Skilled jobs: Information of English and UN working language of the responsibility station if not English and native language.
For Basic Service jobs: Information of English and/or UN working language of the responsibility station if not English.

All UNHCR workforce members should individually and collectively, contribute in direction of a working atmosphere the place every particular person feels secure, and empowered to carry out their duties. This contains by demonstrating no tolerance for sexual exploitation and abuse, harassment together with sexual harassment, sexism, gender inequality, discrimination and abuse of energy.

As people and as managers, all should be proactive in stopping and responding to inappropriate conduct, assist ongoing dialogue on these issues and talking up and looking for steering and assist from related UNHCR assets when these points come up.

This can be a Customary Job Description for all UNHCR jobs with this job title and grade stage. The Operational Context might comprise extra important and/or fascinating {qualifications} regarding the precise operation and/or place. Any such necessities are integrated by reference on this Job Description and will likely be thought of for the screening, shortlisting and number of candidates.

Required Languages

English

,

,

Desired Languages

,

,

Further {Qualifications}

Expertise

RC-Information administration practical methods administration

Training

Certifications

Archives/File Administration – Different

Different data

Las y los candidatos/as preseleccionados deberán presentarse a una entrevista; también se puede administrar una prueba técnica y práctica.This place does not require a practical clearance

Residence-Primarily based

No