Administrative Support 3 (Gr6)

Job title:

Administrative Help 3 (Gr6)

Firm

College of British Columbia

Job description

Employees – UnionJob Class CUPE 2950Job Profile CUPE 2950 Salaried – Administrative Help 3 (Gr6)Job Title Administrative Help 3 (Gr6)Division Therapeutics Initiative | Division of Anesthesiology, Pharmacology and Therapeutics | College of MedicationCompensation Vary $4,319.00 – $4,540.00 CAD Month-to-monthPosting Finish Date April 28, 2024Observe: Functions will likely be accepted till 11:59 PM on the day previous to the Posting Finish Date above.Job Finish Date Apr 30, 2025At UBC, we imagine that attracting and sustaining a various workforce is vital to the profitable pursuit of excellence in analysis, innovation, and studying for all college, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy range to UBC as a office, and creates the required situations for a rewarding profession.Job Abstract
Liable for offering confidential administrative help to the co-Managing Administrators and Schooling Working Group (EWG) of the Therapeutics Initiative (TI), College of Medication together with coordinating work processes and administrative procedures of this system.Organizational Standing
The TI consists of 4 working teams. The incumbent stories to the Dr. Colin Dormuth, TI co-Managing Director, Dr. Aaron Tejani and Dr. Anshula Ambasta, EWG co-Chairs. The place is situated in downtown Victoria (most well-liked) or UBC Level Gray campus in Vancouver, however works collaboratively with the opposite analysis groups and employees within the Therapeutics Initiative’s Workplaces in Victoria and Vancouver.Work Carried outActs as an government administrative assistant for Dr. Colin Dormuth, TI co-Managing Director:– Schedules appointments, coordinates conferences, audio bridges, and video conferences. This entails managing digital calendars and taking initiative to behave on, establish and talk excessive precedence requests and altering priorities. Keep knowledgeable about schedules of different TI members.– Screens and prioritizes incoming calls and emails. Workouts judgment as as to whether issues require pressing consideration. Return calls and draft e mail responses when wanted.– Coordinates journey preparations together with air journey, lodging, itineraries as per UBC journey insurance policies, and prepares journey expense claims for reimbursement.– Offers admin help for ethics/knowledge entry requests and grant purposes (e.g., replace ccv).– Liable for the environment friendly administration, group, and operation of the workplace in Victoria.Offers administrative help to the Schooling Working Group (EWG):– Occasion Planning: Coordinate all facets of academic occasions, from preliminary planning to post-event evaluations. Supply and handle venues, catering, audiovisual tools, and different event-related logistics. Collaborate with audio system, presenters, and educators to make sure a high-quality studying expertise.– Promotion and Advertising: Designs and develops promotional, communication, and presentation materials to advertise academic choices, together with digital and print. Make the most of social media, emails, and different channels to achieve and have interaction with the target market.– Viewers Engagement: Liaise with skilled organizations, tutorial establishments, and trade companions. Establish alternatives for collaboration and partnership to reinforce academic choices. Reply to inquiries and supply info to potential contributors and companions.-Knowledge Administration: Preserve correct and up-to-date information of event-related info. Analyze knowledge and suggestions to evaluate the success of occasions and establish areas for enchancment.– Attends and takes minutes of conferences as wanted.– Performs different associated duties as required, appropriate to the talents and expertise of the place.Consequence of Error/JudgementThe TI Workplace offers with delicate issues involving authorities and public relations, personnel questions, battle of curiosity, donors, and many others. This place has entry to extremely confidential info that requires discretion and professionalism. Errors might result in severe losses in repute by the College, lack of income, authorized proceedings, embarrassment to the TI Executives and different College officers.Makes use of judgment and initiative in dealing with non-routine issues that require the interpretation of College and College tips, procedures, and insurance policies. Anticipated to train judgment in establishing priorities and carrying duties via to completion in a well timed manner.Supervision Obtained
Stories to the TI Co-Managing Director and EWG Co-Chairs. Have to be extremely self-directed, taking initiative and dealing independently beneath the overall path of the assigned Executives and as a part of a group surroundings. Efficiency will likely be evaluated towards set targets.Supervision Given
None. Could clarify administrative procedures to new or short-term employees.Minimal {Qualifications}
Excessive College commencement, plus one 12 months of post-secondary training, plus 4 years of associated expertise, or an equal mixture of training and expertise.– Willingness to respect various views, together with views in battle with one’s personal– Demonstrates a dedication to enhancing one’s personal consciousness, data, and abilities associated to fairness, range, and inclusionMost popular {Qualifications}– Expertise with videoconferencing and teleconferencing techniques. Demonstrated capability to function a variety of workplace tools and troubleshoot {hardware} and software program points.– Will need to have intermediate abilities in Microsoft Workplace applications together with Phrase, Excel, PowerPoint and Outlook. Demonstrated capability to handle Outlook and associated digital platforms. Capacity to make use of web purposes and instruments at an intermediate degree.– Capacity to precisely preserve digital calendars, reconcile scheduling conflicts, coordinate conferences, take minutes, and schedule day by day actions successfully.– Capacity to plan, schedule and set up conferences and/or occasions. Capacity to prioritize work, work beneath strain, and meet deadlines.– Extremely efficient verbal and written communication abilities. Capacity to compose correspondence and different written supplies utilizing clear concise enterprise English.– Capacity to take care of correct information, and have a excessive degree of consideration to particulars.– Capacity to train tact, sound judgment, and discretion with confidential issues.– Extremely efficient interpersonal and organizational abilities. Capacity to work with a various group of individuals in a peaceful, courteous {and professional} method, and to develop and preserve cooperative and productive working relationships inside the group.– Expertise working in a post-secondary analysis surroundings most well-liked. Information of UBC insurance policies and procedures, tri-council analysis insurance policies, ethics, and knowledge entry is a powerful asset.

Anticipated wage

$4319 – 4540 per thirty days

Location

Canada

Job date

Fri, 29 Mar 2024 00:44:17 GMT

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