Programme Assistant

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Description

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This position is located in Geneva at the International Trade Centre (ITC) HQ, Green and Inclusive Value Chains (GIVC) section, Trade and Environment Programme, that provides trade intelligence and technical assistance to strengthen the climate competitiveness of MSMEs through a portfolio of environment-related tools and approaches.

Responsibilities

Under the direct supervision of the senior Programme Officer, GIVC, the incumbent:

• Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
• Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
• Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
• Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
• Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
• Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
• Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
• Provides guidance/training to new/junior staff.
• Performs other duties as assigned.

Education

• High school diploma or equivalent.

Work Experience

• Five years of experience in programme or project administration, technical cooperation or related area is required. Note: Candidates having completed a first level university degree may be accepted with three (3) years of relevant experience. Experience using and ERP system, in particular UMOJA is desirable. Experience organizing official travel is desirable Experience working within the UN common system is desirable.

Languages

• For the position advertised, fluency in both English and French is required. Knowledge of another official United Nations language is an advantage.

Source: https://careers.un.org/jobSearchDescription/232651?language=en

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