Cogent Infotech
Administrative Assistant Job Description: Job Summary:
-
IT Cosmetics is looking for an Administrative Assistant to provide support to 2 Executives as well as their respective teams.
-
The ideal candidate will be proactive, detail-oriented, and have a “no task is too big or too small” mentality.
-
This position may also entail interaction with cross functional teams, so professionalism, etiquette, and a positive demeanor are required.
Responsibilities:
-
Responsible for calendar management of external meetings and for setting up multi-party conference calls.
-
General administrative duties such as shipping packages, store runs, copying, setting up lunches for working meetings etc.
-
Create and manage POs for Marketing and Creative teams
-
Arrange travel reservations including airlines, hotel and car services.
-
Track all expenses and process expense reports accordingly; must be proficient in Excel and have basic finance understanding and experience.
-
Prioritize and manage multiple projects simultaneously; follow through on issues in a timely and efficient manner.
-
Ability to work independently with very strong follow up and attention to detail.
Experience:
-
Up to 2 years’ experience in an internship or consultant role in a relatable field (PR, Social, Marketing) and industry (Beauty, Fashion); experience supporting executive level management is a plus.
-
Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint) – must have a mastery in PowerPoint
-
Must have excellent communication skills both written and verbal.
-
Must have excellent organizational skills and the ability to effectively handle many competing priorities.
-
Must exercise sound judgment and discretion especially with confidential information.
-
Enthusiastic self-starter with demonstrated experience working independently as well as part of the team.
-
Strong attention to detail and highly efficient.
-
Able to apply judgment and effective problem-solving skills to get things done.
Apply Now
To help us track our recruitment effort, please indicate in your cover/motivation letter where (globalvacancies.org) you saw this job posting.