Portfolio Officer

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Description

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Under the direct supervision of the Portfolio Specialist, the Portfolio Officer will provide a wide range of support in terms of effective portfolio management including reporting and stakeholder management engagement. Additionally, this role will support the Country Manager in coordinating and engaging with the UN Country Team and broader UN initiatives related to UNOPS interests. More specifically, the functional responsibilities of the Portfolio Officer shall include but are not limited to, the following:

Portfolio/Project Management Support and coordination support:

• Coordinate, liaise and support the Portfolio Specialist with the overall planning, coordination and governance ensuring sound project management and implementation in line with the project, policy and strategies.
• Support the Portfolio Specialist by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Support the review and management of donor contributions.
• Prepare work plans and reports, ensuring that they are sound, and in line with the project, policy and strategies.
• Prepare and maintain project files, including internal and external project reports.
• Assist in overseeing change controls and managing risk registers and issue management by establishing oversight procedures and proposing corrective measures where necessary.
• Coordinate timely receipt of required inputs from internal and external stakeholders.
• Facilitate gathering inputs and preparations for project and business unit quarterly assurances
• Support in facilitating interactions of different networks in the country including other UN entities, government stakeholders, etc.
• Assist the Country Manager and other management stakeholders by preparing for the different meetings, and interagency groups, etc.

Reporting and analytics:

• Provide substantive inputs to assist in the preparation of project reports and documents, maintaining records on OneUNOPS Projects (OUP) and tools.
• Prepare initial draft of project reports and presentations 
• Support project’s compliance with donor agreements and reporting requirements
• Prepare and maintain updated project activity monitoring trackers and coordinate with relevant units for updates.
• Actively support the Monitoring, evaluation and analysis of the project implementation and deliverables at the national level.
• Gathering information on Uzbekistan’s development priority areas and utilizing data and providing feedback to identify opportunities and strengthen the relationship between the Project and national government institutions and authorities.
• Monitoring relevant government activities, progress, and exceptions ensuring the gaps are identified and overlapping minimized.
• Extract, review and analyze data from internal management tools and other sources with the aim to support fact-based discussions, improvements and decision making with the project team.
• Prepare reports related to the UNSCDF results groups and other mechanisms in cooperation with the UN Resident Coordinator’s Office.
• Streamline all templates related to project management and automate processes where possible to avoid duplication of data.

Stakeholder management, engagement, coordination and liaison:

• Support the coordination and management of communications with relevant stakeholders including the donor, beneficiary, suppliers, contractors etc .
• Actively participate in internal and external meetings as needed and support partnership management.
• Prepare briefing materials (talking points, capacity statements, background notes) and presentations to engage with partners.
• Support and manage the development of new engagements using UNOPS systems in line with UNOPS organizational requirements.
• Engage within the UN Country Team’s Results Groups related to UNOPS interests;
• Support stakeholder coordination, internal communication, logistical support, implementation monitoring, etc. for events engaging various networks of colleagues within the organization. 
• Participate in meetings with potential partners and ensure follow-up.
• Contribute to the organization of official and field missions

Knowledge management:

• Maintain an archive of project documentation and ensure access to institutional memory and technical information on related components of the project and Office Portfolio.
• Knowledge building and sharing with regards to management and analytics in the Office, synthesis of lessons learnt/best practices, and sound contributions to UNOPS knowledge management initiatives.
• Development of tools and platforms for operations and data management, ensuring information and knowledge sharing with colleagues, clients and partners.

Impact of Results:

The effective and successful achievement of results by the Portfolio Officer for the Uzbekistan Country Office directly impacts the development and performance of the projects, visibility and image of UNOPS as an effective service provider in the delivery of project services and project management and consequently strengthens its competitive position as a partner of choice in sustainable development and project services in the country.

Education/Experience/Language requirements:

Education:

• An first-level university degree (e.g. Bachelor) in Social Sciences, Political Sciences, Business Administration, Economics, Project Management or related disciplines is required. 
• A advanced university degree (e.g. Masters) in the above-mentioned subjects is an advantage and may substitute 2 years of required experience.

Work experience :

• 2 years of experience in project/portfolio management support, liaison or coordination roles is required, preferably in an international organization.
• Within these 2 years, a minimum of 6 months of experience in data analysis, reporting, presentation, and/or business process improvement is required.
• Experience with stakeholder and partner management, including interacting with government officials and/or donors is an asset.
• Knowledge and experience with Google Workspace, particularly with Google Documents, Slides, Sheet, and other publishing software is highly desired.
• Experience working within the UN system is an advantage.

Languages:

• Fluency in English is required.
• Fluency in either Uzbek or Russian is required. Fluency in both is an asset.

Additional requirements:

• Certification in Project Management will be an asset.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=28240#1

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