Administrative Assistant in Tulsa, Oklahoma

Description We are offering a contract to hire employment opportunity for an Administrative Assistant role in the Legal industry. This position is based in Tulsa, Oklahoma, 74133, United States, and involves managing and directing all front desk duties for a high-volume law firm that works primarily with disabled individuals seeking Social Security Disability. The role involves handling highly sensitive and confidential material, including medical records, and providing administrative support to case managers and attorneys, some of whom are working remotely. The goal of this role is to ensure the office runs smoothly and efficiently.

Responsibilities:

• Manage and direct incoming phone calls in a professional manner

• Greet and assist office visitors with a courteous approach

• Utilize software to input data swiftly and accurately into the network

• Process incoming mail by scanning, naming, and importing into the system

• Prepare and send out daily mailouts created by attorneys and case managers

• Respond to daily mail by sending out appropriate letters

• Mail out daily attorney representative forms to new clients

• Handle daily and monthly expense invoices and monthly collection letters

• Take invoice payments over the phone from clients

• Order and maintain all supplies used in the office, and kitchen area

• Utilize computer skills to maintain a paperless office environment

• Provide customer service or front desk experience for administrative jobs

• Showcase strong typing skills for data entry into the database

• Use various software including MS Word, Adobe Acrobat Pro, and others for tracking and filing of information

• Answer inbound calls, manage customer service, data entry, email correspondence, and schedule appointments. Requirements • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

• Experience with data entry and maintaining accurate records

• Ability to handle inbound and outbound calls professionally

• Excellent customer service skills, with a focus on resolving issues efficiently

• Familiarity with scheduling appointments and managing calendars

• Strong skills in email correspondence, with an emphasis on clarity and timeliness

• Ability to multitask and prioritize in a fast-paced legal environment

• Strong attention to detail and organizational skills

• Familiarity with legal terminology and procedures is a plus

• Excellent verbal and written communication skills

• Ability to maintain confidentiality of sensitive information

• Demonstrated ability to work independently and as part of a team

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .