Admin Support, Disaster Financial Assistance EMO(Secretary 2)

Job title:

Admin Support, Disaster Financial Assistance EMO(Secretary 2)

Company

Government of Nova Scotia

Job description

Competition # : 43639Department: Municipal Affairs and HousingLocation: DARTMOUTHType of Employment: TermUnion Status: NSGEU – NSPGClosing Date: ​07-Aug-24 ​ (Applications are accepted until 11:59 PM Atlantic Time)About Usworks in collaboration with Nova Scotian Municipalities, other federal and provincial departments, and critical infrastructure partners to strengthen emergency preparedness through planning, training, and exercising. The Emergency Management Office is responsible for the prevention/mitigation of, preparedness for, response to, and recovery from, emergencies affecting the Province of Nova Scotia.About Our OpportunityWe are hiring an Administrative Support professional for the Disaster Financial Assistance Program (DFA). This role involves working under limited supervision supporting a wide range of office support duties for the Director and staff of the division. Your responsibilities will contribute to the effective delivery of disaster recovery programs, ensuring smooth operations and efficient support in a fast-paced and demanding environment.Primary AccountabilitiesIn this role, your organizational skills and attention to detail will be key to supporting the Director and the division. You will have a diverse and engaging set of responsibilities, including:

• Preparing correspondence and reports related to DFA claims
• Providing project tracking for claims as well as maintaining efficient filing systems, ensuring information is easily accessible.
• Coordinating and managing the Director’s calendar, arranging meetings, preparing agendas and capturing accurate minutes
• Supporting the day-to-day operational management of the division.
• Contributing to the development and enhancement of administrative processes.
• Assisting with reception duties, including responding to and directing incoming calls, emails, walk-ins, and inquiries and referring to the appropriate resource for action.
• Assisting with coordinating budgets, ordering and receiving goods, processing invoices for payment, handling financial transactions, and ensuring procurement procedures are followed.

Qualifications and ExperienceYou will have a one (1) year business administration course plus a minimum of three (3) years of administrative support experience, or an equivalent combination of training and experience. Experience with disaster assistance programs is desirable.You thrive in a team-oriented environment, readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent office software. You’re comfortable working autonomously in a fast-paced, challenging work environment and managing tasks effectively. Demonstrating a high degree of tact and diplomacy is second nature to you. Meticulous organization is your forte and your keen eye for detail ensures nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyWe recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

• A completed related bachelors degree
• Four (4) years total related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: .Working ConditionsThis position requires the successful candidate to work on-site in a fast-paced, decision-making environment. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various Government Departments as well as other agencies.Your regular work week is 35 hours, with 7-hour days, but the high volume of work may require longer hours and overtime. The role involves significant mental pressure due to the broad scope of responsibilities and multiple spheres of action, necessitating resilience. Additionally, you may be required to work in the Provincial Coordination Centre (PCC) during emergencies, including overtime and being on standby on a rotational basis.Additional InformationThis is a term employment opportunity with an anticipated end date of July 31, 2025. The appointment status (‘term’, ‘temporary’, or ‘casual’) is dependent on the start date of the successful candidate.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: CL 18Salary Range: $1,684.00 – $1,884.17 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].

Expected salary

$1684 – 1884.17 per month

Location

Dartmouth, NS

Job date

Thu, 25 Jul 2024 22:32:17 GMT

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