Position Title: Programme Suppport Officer
Duty Station: To be determined
Classification: Professional Staff, Grade P2
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 31 July 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu
Second-tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Head of Operations, the direct supervision of the Programme Support Unit Coordinator and in close cooperation with Programme Managers (PMs), Technical Advisors and colleagues from the Regional Offices, the Programme Support Officer will support IOM’s Gaza response activities in the design and development of new programmes/projects as well as in participating in donor liaison and programme reporting.
Core Functions / Responsibilities:
- Contribute to the development of and consolidate analytical, strategic and thematic reports and documents on IOM’s approaches and priorities, for internal use and external distribution to donors, government, partners and other counterparts.
- Compile and analyse relevant information on situation and needs in Gaza, identify recommendations for the development of new projects.
- Contribute to the development of and consolidate concept notes and project proposals in line with the strategic and operational priorities and needs, and in line with donors’ interests and requirements, for negotiations and submission to donors.
- Follow up with relevant colleagues in the Gaza response and in the Regional Office (RO) on review, approval for submission and endorsement of concept notes and project proposals, donor reports, and any other relevant documents, in line with internal requirements and procedures.
- Support fundraising functions by providing technical and administrative inputs and guidance.
- Organize, attend, report and follow up on contacts and meetings with donors and partners, collect information about donors’ policies, approaches and funding opportunities, provide information on and facilitate follow up as needed in view of new project opportunities.
- Consolidate and analyze data on IOM Gaza response’s programmes, projects and activities, to facilitate the preparation of donor reports and the relevant Gaza, regional and Headquarters periodic and activity-specific reports.
- Assist in the overall integration of Monitoring and Evaluation (M&E) plans, tools, and frameworks into projects during their development, implementation, and reporting; and facilitate sharing of relevant M&E resources in partnership with the program staff; and support the development of M&E data collection and quality assurance tools for PMs and implementing partners.
- Research, draft and compile any other information and documents necessary for project development, reporting and donor liaison purposes.
- Support and assist in liaising with relevant authorities, United Nations Country Team (UNCT) and UN Agencies, non-governmental organizations and other stakeholders.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
- Master’s degree in in Political or Social Sciences, Migration Studies, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.
Experience
- Demonstrated work experience with international organizations, non-governmental or governmental institutions/organizations, in a multi-cultural setting;
- Demonstrated experience in project development, donor liaison and reporting activities;
- Previous experience with and knowledge of United States and European Union funding mechanisms is essential; knowledge of other countries’ funding mechanisms is an asset;
- Demonstrated experience in programme and project management including budget planning and monitoring is an advantage; and,
- Experience in project development and project management, humanitarian and migration-related activities, report writing and liaison with relevant stakeholders required.
Skills
- Ability to assume responsibility and demonstrates continuous commitment in delivering and meeting objectives;
- Ability to effectively and independently prioritise tasks to meet deadlines and work in a fast-paced and changing environment;
- Effectively and professionally coordinates activities with colleagues, partners, local authorities, and other stakeholders to advance country office or regional objectives;
- Excellent communication and negotiation skills. Excellent report writing skills; and,
- Effective resource management skills and strategic and creative thinking.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of Arabic and/or another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE, by 31 July 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 18.07.2024 to 31.07.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: VN 2024 450 Programme Suppport Officer (P2) To Be Determined (59017290) Released Posting: Posting NC59017291 (59017291) Released