UNOPS - United Nations Office for Project Services
Functional Responsibilities
1. Administrative Procurement Support Services:
Provides a variety of specialized and non-specialized transactional support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:
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Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
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Process procurement transactions in UNOPS’ corporate system OneUNOPS;
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Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.
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Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
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Monitor expenditures against allocations.
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Receive, review, log and route incoming communication and procurement requests/invoices.
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Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations.
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Prepare Statistics and reports, including on Procurement volume.
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Undertake routine follow up action on procurement on behalf of the supervisor;
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Publish procurement advertisements and awards.
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Maintain status reports on procurement activities and work in progress.
2. Client Relationships / Stakeholder Management:
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Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.
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Provide standardized procurement services, guidance and information to staff of the Business Unit on routine processes and procedures
3. Facilitation of Knowledge Building and Knowledge Sharing:
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Undertake routine follow up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform supervisor of status.
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Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement
Education/Experience/Language requirements
Education:
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Completion of secondary school is required.
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First University Degree in Business Administration, Public Administration, Human Resources Management or equivalent disciplines is desirable but not required
Experience:
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With Secondary school education, a minimum of five (5) years of relevant experience in procurement support services in national and/or international public or corporate organizations
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Experience in working with a range of stakeholders in developing countries is an asset.
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Some experience in UN system organizations is desirable.
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Proficiency in computer literacy and experience in handling of web-based management systems is required.
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Experience in use of Google Suit is desirable
Language Requirements:
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Full working knowledge of English is required.
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