View Vacancy – Corporate Services Officer – Estates, Montevideo

Main purpose of job:

The Corporate Services Team is responsible for the day to day running of the administration of the British Embassy in Montevideo.  We are looking for a dynamic professional to join our team.  The Estates Manager is a key member of the CS team and reports directly to the Corporate Services Manager delivering on a wide range of issues including:

• Management of the estate.
• Project management, operations and supplier management.
• Health and Safety compliance.
• Administrative tasks

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, all of which enhances our organisational capability.  We welcome and encourage application from people of all backgrounds.  We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law.  We promote family-friendly flexible working opportunities, where operational and security needs allow.

Roles and responsibilities:

Estates Management:

• Lead and manage estates work, operations, supplier performance, contracts and maintenance.
• Ensure estates activity is in line with the Management Charter and recommendations from regional experts.
• Monitor and forecast estates maintenance budgets and expenditure.
• Update leadership team on estates matters, escalating as required.
• Manage residential and storage inventories.
• Line management of the maintenance assistant
• Advise on routine maintenance plans for all official properties working with the maintenance assistant and regional experts. 
• Oversee estates procurement and suppliers to ensure service level agreements are met.

Health and Safety:

• Maintain a safe, compliant and supportive working environment for all staff and diplomatic families.     
• Oversee health and safety activity, owning policy, guidance and monitoring standards.    
• Act as fire safety manager.
• Carry out risk assessments for works in all properties. 
• Lead on sustainability plans to meet global targets.

Technical:

• Plan, manage and oversee estates projects, preventative and reactive maintenance using the forward maintenance register and regional expertise. 
• Provide local technical expertise.

Admin & Team Support:

• Management of petty cash and monthly replenishment. 
• Support other members of the corporate services team as required. 
• Back up purchasing officer to process payments    
• Act as a back up IT support officer to support local operations

The job-holder will report to the Corporate Services Manager (CSM) and make recommendations to the Senior Leadership Team.   After a period of initial training, the jobholder will be expected to work independently within the established guidelines.

Resources managed:

• Management of petty cash
• Maintenance assistant

Essential on arrival:

• A University or technical degree in a relevant area, such as health and safety, engineering, architecture or other related subject.
      
• Ability to work as part of a team
      
• Strong communication skills and a commitment to customer service
      
• Strong organisational and time management skills, with excellent attention to detail
     
• Resilient; able to deal with pressure and work flexibility to deal with competing demands
      
• Customer service skills
      
• IT skills including MS Office & Teams
      
• Driving licence
      
• The position requires pre-existing legal status to live and work in Uruguay

Language requirements: 

Language:  Written / spoken English and Spanish

Level of language required:  Fluent in both languages