Budget & Fiscal Compliance Specialist, North America

POSITION SUMMARY:

HIAS seeks a Budget & Fiscal Compliance Specialist, North America to support our North America Programs in the creation and management of budgets, as well as the management of grants and cooperative agreements from initiation to closure in the United States and overseas. This position is also responsible for the management of grants implemented in Europe, Africa and Latin America that support resettlement and integration of refugees in the United States.

Note, the salary range for this position is $65,000.00-70,000.00.

ESSENTIAL FUNCTIONS:

• Manages reporting, compliance and recognition of grants and cooperative agreements for assigned portfolio.
• Partners with accounting to ensure indirect costs are correctly charged to awards and prepares monthly grant budget-to-actual reports.
• Liaises with program and development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested.
• Helps ensure that fiscal requirements for grants and contracts are identified, realized and monitored through regular monitoring meetings.
• Prepares monthly, quarterly and year-end financial reports for funders.
• Maintains a working knowledge of laws, regulations, policies and other requirements that affect grants management, in particular federal grant requirements.
• Reviews coding of expenses against restricted grants to ensure adequate charging.
• Assists with the maintenance and analysis of staff allocations.
• Works with program managers to track and manage their budget and grant spending.
• Works closely with the North America Programs and the Budget & Fiscal Compliance teams to assist affiliates on all financial agreements, monitoring and reporting, including creation of financial reporting workbooks for affiliates.
• Assists in the compilation and drafting of annual operating and capital budgets.
• Prepares and performs monthly budget-to-actual analysis and conducts quarterly forecast reviews with program managers; communicates results of reviews and analyses to finance leadership.
• Helps compare programmatic planning with funding restrictions to provide realistic financial and budgetary outlook.
• Works with the HQ program team to compile the North America proposal budgets.
• Helps ensure timeliness and accuracy of budgets.
• Assists with the annual HIAS budgeting process.
• Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree in Business Administration, Finance, Accounting, International Affairs or a related field.
• 3-5 years of work experience, with experience in analysis and interpretation of budgets and grants preferred.
• Experience working with a domestic or international nonprofit preferred.
• Excellent analytical skills and ability to problem-solve required; the ability to communicate financial information to non-financial staff is also required.
• Ability to effectively multi-task is required; also, must be detail-oriented and able to see both the big picture, as well as the smallest details.
• Excellent interpersonal, written and oral communication skills required.
• Intermediate level or higher Microsoft Excel skills required.
• Travel, to include travel to insecure operating environments, may be required.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening or HireRight.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. We strongly encourage applicants of diverse identities, backgrounds, experiences, and perspectives to apply even if you do not meet all required qualifications but have other qualifications relevant to the role that would make you a great fit for this role with HIAS!

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.