Events Coordinator- South

Job title:

Events Coordinator- South

Company

Gateley

Job description

About The RoleThe roleWorking within the Marketing team, you will support the delivery of a range of events, meetings and hospitality activities in-line with business plans to create brand awareness, generate new business opportunities and support existing client relationships. You will work closely with the Central Marketing, Business Development and Corporate Communication team to ensure we deliver the best possible client event experience.This role is critical in developing a first-rate client experience which supports all aspects of our brand values including ensuring that all aspects of each event from the content delivered to all the processes, are ‘forward thinking’ and ‘straight talking’.You will report to the Senior Event Producer and work closely with all members of the events team as required.You will be required to be onsite in the London office for events and required to travel to other offices/locations to support event delivery as and when required and as directed by the Senior Events Producer and/or Senior Event Manager.You will also be required to support the London FOH team as required to cover planned/unplanned absence.Responsibilities include:

• Support the on-site delivery of events, predominantly in the London office but for other offices when required ensuring the highest standard is always delivered.

Duties include: * Meet and greet clients, hosts, and speakers.

• Front of house coordination for onsite events
• Ensuring all requirements for the event are in place – materials placed out, IT requirements are set up, name badges set up etc.
• Support the London FOH team as required due to planned/ unplanned absence in the wider team and/or as additional resource in busy periods.
• Overseeing and supporting team on team events, working with secretaries on the delivery and ensuring there is central visibility/inclusion in event calendars.
• Support the management of corporate hospitality bookings and hospitality events across the business.
• Responsibility for the London external networking events calendar. Ensuring information is updated on FRED and visible to the business.
• Support with updating interaction for events as instructed by event producers/senior event manager.
• Perform industry event and venue research as required.
• Support the delivery of event support materials including event invitations, events packs, and all associated material, ensuring they bring the Gateley brand to life.
• Own and co-ordinate the supply of events merchandise and marketing materials such as printed collateral, gifts, stands and other support materials.
• Managing the events calendar/schedule.
• Support the senior event manager with ad hoc projects as and when required.
• To be aware of and comply with the company’s policies and procedures.

This role covers in-person events as well as providing cover to the FOH team so we would expect the person to be in the office a minimum of 3 days per week, at times 5 days per week.This job description is not an exhaustive list due to the requirements of the role. Therefore, the job holder may be required from time to time to carry out other ad hoc tasks as requested.The teamWith 60 people within our Marketing and Front of House teams, we support on all aspects of marketing and business development across Gateley including internal and external communications, bids and sales, client development, events, digital and marketing projects. Winners of the 2020 Excellence in Sales and Marketing Award at the Greater Birmingham Chamber of Commerce Awards and shortlisted in the 2022 Best Marketing Campaign Award at the Managing Partners Forum Awards, the Marketing team at Gateley has more than doubled in size in five years, reflecting the investment that the business has made in attracting and retaining exceptional marketing talent.We continue to develop and evolve our proposition and are looking for individuals with a ‘can do’ mentality to join the team.The person

• Collaborative and flexible approach
• Excellent organisation and time management
• Keen attention to detail
• Can do’ attitude.
• Strong communicator at all levels
• Proficient in the use of PowerPoint, Word and Excel to develop documents and presentations for internal and external audiences.

About YouAbout UsThe benefitsWith support, coaching and feedback from some of the most engaging colleagues around our great development and progression opportunities will reward your commitment and loyalty. We offer a competitive remuneration package where you’ll be rewarded for your individual performance with an opportunity to receive an annual bonus.In addition, we have a wide range of learning and development opportunities via our Learn platform to develop new skills and progress your career. Our My Flex comprehensive rewards package includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care, season ticket loan and many more benefits (grade dependent).Finally, with Perks At Work/Home you can select a host of retail benefits that suit your needs alongside a Community Online Academy, free courses for all from fitness to coding to languages to hip hop dance.We are GateleyWe are forward thinking and straight talking, our approach is to find solutions to the problems that our clients face. Gateley is a legal and professional services group, we are a group of formidable experts in all areas of law and business. Passionate problem solvers, we get our kicks from finding the right answers and getting our legal and business clients where they need to be. We support more than 5,700 active clients, ranging from FTSE 100 companies to private individuals, in the UK and beyond. Being part of Gateley is not just about the expertise that you bring; it’s about attitude too.The ‘Gateley Story’ is the story of our people and our culture. It is what has got us to where we are today as a successful business and it’s the driving force behind the Gateley Team Spirit and the values that have shaped it. We have a set of shared internal values that capture what the Gateley Team Spirit is and this includes five elements that bind us all together as one Gateley: Ambitious for Success, Forward Thinking, Room to Breathe, Trusted to Do and Working Together. Every year across the group, we recognise members of our team that have gone and above and beyond and have lived these shared values. They are recognised at our annual Gateley Team Spirit awards.Diversity, inclusion and well beingDiversity, inclusion and well being is an important part of Gateley’s culture and values. We recruit talented people from a diverse range of backgrounds and cultures, providing equal opportunities for all to join our team regardless of age, sex, race, sexual orientation, disability, or culture.We create an exciting and rewarding place to work that aims to fulfil everyone’s potential and together to achieve personal and business goals. We offer flexible working patterns to help our staff achieve a good work/ life balance and we encourage candidates seeking flexibility in their next role to apply for any of our vacancies.We are proud to have been recognised by The Law Society as gold standard for our Diversity and Inclusion Charter and to be Stonewall Diversity Champions.Additional InformationIf you are successful in receiving an offer of a role with our company a variety of pre-employment screening checks will be completed. Our screening checks can include but are not limited to your eligibility to work, professional and academic qualifications, any criminal records, your financial stability and references from previous employers. The screening that takes place will be relevant to your role and will vary from role to role.

Expected salary

Location

London

Job date

Sat, 12 Oct 2024 05:03:42 GMT

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