Finance Officer

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Description

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Under the guidance of the Head of Finance, Asia, the Finance Officer will be responsible for financial reporting of projects managed from ARO including GEF/GCF where IUCN is the Implementing Agency.

•  MAJOR RESPONSIBILITIES:
• Ensure project financial reports are prepared accurately and submitted in timely manner
• Coach project staff on financial management processes, including their understanding on project budgeting, cost recovery and financial reporting
• Support Regional Multilaterals Portfolio Manager in the management of GEF (Global Environment Facility) and GCF (Green Climate Fund) portfolio of projects

Project Budgets:

• Assist managers in preparing project proposal budgets that are in line with IUCN’s project budgeting framework
• Ensure that project budgets are prepared using relevant donor templates and guidelines
• Ensure that correct staff time charge-out rates are applied to projects in accordance with donor requirements and in compliance with IUCN’s Time Management Policy
• Provide guidance on the use of budgeting tools, such as the budget review tool and the finance checklist for donor contracts and review completed checklists

Financial Reporting:

• Ensure project financial reports are submitted to donors on time using the agreed templates
• Prepare donor financial reports for projects managed by the regional office including as well GEF/GCF funded projects in the region
• Ensure that data reflected in project financial reports is reconciled with data in the finance system
• Prepare analysis of the financial data as and when requested by the Head of Finance, Asia
• Review expenditure reports submitted by implementing partners, with special focus on partners under GEF/GCF projects, before entering details in the financial system

Cash Flow:

• Ensure that invoices are submitted to donors in timely manner per terms of the contract.
• Monitor project cash balances and follow up with relevant managers on the same
• Monitor project deficits and bring matters of concern to the attention of Head of Finance, Asia
• Assist with payments on behalf of other offices in the region where required

Audits:

•  Maintain consolidated list/calendar of project audits to be performed in ARO during the year
•  Ensure audits required by donors are commissioned in a timely manner and in accordance with contractual obligations
• Review audit reports and highlights issues of concerns to Head of Finance before audit reports are finalised and approved
• Assist Head of Finance in preparing responses to internal and external audit observations

Year-end closing:

• Assist Head of Finance, Asia on the outputs pertaining to year-end closing, especially those relating to provisions for projects in deficits and write-offs

 Other responsibilities

• Perform other tasks that may be assigned by the line manager from time to time especially to act on behalf of the Head of Finance whilst he is on leave or travel outside the region

Requirements:

• A graduate degree in Accounting, Finance, or a related discipline is required.
• Minimum of 5 years of full-time professional experience in Finance, Accounting, or Project Finance Management.
• Previous experience with international organizations or INGOs is highly preferred, particularly in financial reporting, budgeting, and cash flow management.
• Proficiency with accounting software is essential; familiarity with ERP/SAP systems is strongly preferred.
• Excellent interpersonal, communication, and diplomatic skills, with the ability to interact effectively at all levels within national, international, multicultural, and multilingual organizations.
• Proficiency in written and spoken English is required.

Source: https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=11096&lang=en

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