Grants Manager – Yemen

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Grants Manager

Code: SR-35-9564

Duty station: Amman , Jordan

Starting date: 01/01/2025

Contract duration: 12 Months

Reporting to: Head of Programme

Supervision of: Grants Officer

Type of duty station: Family duty station

General context of the project

While the armed conflict is approaching its eight year, Yemen remains globally the largest humanitarian crisis with two out of every three Yemenis (20.7 million individuals) requiring some humanitarian and protection assistance.

Where humanitarian needs are primarily driven by the conflict, the intensity of fighting has given no signs of abating but further increased in 2021, causing new displacement or sustaining/compounding displacement and destruction of civilian infrastructure. Over 4 million people are currently internally displaced. Yemeni people are exposed to a maximum vulnerability of compounded layers: conflict, displacement, poverty, political-security-social-economic-financial crisis (e.g. +80% of Yemenis living below the poverty line, +40% of Yemeni HHs have lost their primary source of income, while food prices have doubled between 2015 and 2019 and continuing increasing). Malnutrition and food insecurity, generalized violence, epidemics (cholera, dengue, diphtheria, measles, etc.), floods, global and inter country isolation and the COVID-19 pandemic further contribute to Yemen’s vulnerability. Protection needs are critical in this context: civilian casualties and injuries caused by the fighting, new and protracted displacement, economic decline, depletion of assets and resources, growing food insecurity and malnutrition, limited access to basic services (e.g. clean water, health care, education, etc.), natural disasters and adoption of negative coping mechanisms. Vulnerable groups face disproportionate and specific challenges to their physical and mental well-being. Vulnerability of women and children, especially girls, has dramatically increased. Vulnerable groups face disproportionate and specific challenges to their physical and mental well-being. Out of the 20.7 million people in need in Yemen, 17.9 million persons require some sort of health assistance and 9.7 million out of those are in dire need of health assistance. The conflict has produced devastating consequences for the health care system. Only 50% of the health facilities (HFs) are fully functional countrywide, while 37% are partially functional and 13% remain non-functional. The lack of medicines for the treatment of non-communicable diseases, shortages in trauma supplies, widespread malnutrition, disrupted water and sanitation systems, displacement, inadequate maternal and child health care services, and lack of qualified and available health care staff have had a severe and life-threatening impact on the health status of the Yemeni population, putting an incredible strain on the humanitarian community to respond. The economic situation has been progressively worsening, as the Yemeni Rial continues to depreciate and most of the population are not able to meet their basic needs, including affording transportation to and from HFs and cost of basic medical services. Health analysis from WHO indicates that the leading causes of avoidable death in Yemen are communicable disease, maternal, perinatal and nutritional conditions (together accounting for 50% of mortality) and non-communicable diseases (39% of mortality).

General purpose of the position

The Grants Manager will coordinate with Head of Mission, Program Coordinators, Project Managers and Technical Coordinators to ensure timely support for design and development of new project proposal, reporting in adherence to donor’s guidelines, ensuring these are in line with INTERSOS’ program goals, objectives and indicators.

Main responsibilities and tasks

Project design and development:

Support the Program Coordinator in the drafting and updating of the donor’s mapping and donor strategy

Support the Go No process through the analysis of donors’ call for proposals and their relevant elements

In coordination with the SMT, Program Managers, and Project Managers, support the design and development of new project proposals, ensuring that those are structured according to INTERSOS program goals and objectives and in line with donors’ templates and requirements

Regularly update mission Master Planning ensuring internal and external deadlines are respected and promptly communicated to relevant colleagues

Regularly and ad hoc liaise with the Regional Office, specifically with the Regional Grant and Reporting Officer, to ensure project design meets donor’s guidelines and the submission process respects the defined work-flow

Under the Program Coordinator’s guidance, read the internal coordination of the proposal writing process promoting a clear division of roles, responsibilities, engagement of relevant departments, and time frame

Ensure the matching and consistency of the information and budget figures across proposal documents, including financial components

Ensure the final documents package before submission is complete, consistent, and compliant with donor rules

Promptly flag any challenge or delays to relevant colleagues at the mission and regional level

Quality Reporting:

Under the supervision of the Program Coordinator, promote periodic revision and harmonization of templates and formats used for the monitoring, follow-up, and reporting of activities in coordination with program/project managers and technical coordinators

Liaise with HQ Grant Unit and Regional Office to receive and keep abreast of donors’ templates and guidelines

Regularly update mission Master Planning (Reporting Tracker) ensuring internal and external deadlines are followed as per Grant Agreements and promptly communicated to relevant colleagues at the mission and regional level

Under the supervision of the Program Coordinator and in coordination with the Regional Office and HQ Grants and Compliance Unit, ensure the compilation, review, and submission of timely, compliant, and consistent reports in line with INTERSOS and donors’ requirements

Ensure the matching and consistency of the information and budget figures across reporting documents (including program, finance, and logistics components)

Ensure the correct storage of Reports and related annexes on the INTERSOS Management Platform (IMP)

Grants Implementation Management:

Under the supervision of the Program Coordinator and in coordination with the Program Managers prepare and conduct project kick-off (KO) meetings playing an active role in the revision of partner capacity assessments and grant agreements

Promote, with the support of the Regional Grant and Reporting Officer, information sessions (also integrated into projects KO) on main donor guidelines, involving all the relevant departments (Program, MEAL, Finance, Logistics, HR, and HQ Grants and Compliance Unit.)

Support to field monitoring of performance indicators, conducting compliance spot checks on ongoing projects and programs partners (e.g. local partners)

Conduct a periodic review of projects’ documentation ensuring the correct uploading and archiving on mission drive and IMP.

Support the Program Coordinator in the organization and implementation of project review meetings and project closure meetings

Ensure projects’ amendment requests (where needed) are in line with donors’ procedures and regulations

Support the analysis of data and the visualization of program outputs for monitoring and reporting purposes through Google Data Studio and/ or other recommended tools, and report any deviation in terms of achievements/trends to the Program Coordinator

Ensure the Mission Communication Plan is updated regularly and support the Program Coordinator and Head of Mission in drafting external products and liaising with HQ Communication Department

Required profile and experience

Education

• BA in International Affairs, Development, International Political Economy or other relevant field

Professional Experience

• Minimum 3 years relevant working experience in humanitarian sector with NGOs
• Prior experience in working in grant management and compliance management at project or grant unit level.
• Experience with remote work and in giving remote support to staff based in the field
• Experience with monitoring and accountability tools and systems

Professional Requirements

• Demonstrated capacity to produce quality reports in English
• Strong knowledge of donors’ compliance (DG ECHO, BHA, GAC, UNHCR, IOM, WHO,)
• Strong knowledge of Project Cycle Management tools (Financial Plan, Workplan, logframe)
• Demonstrated leadership and interpersonal skills
• Computer (Excel) and admin/finance skills
• Able to work independently

Languages

• Fluency in English, with excellent English writing skills
• Arabic will be considered an asset, but not a must

Personal Requirements

• Very strong coordination, communication, and negotiation skills.
• Teamwork, team spirit, and diplomatic skills.
• Strong planning and organizing skills.
• Ability to work under pressure and manage multiple tasks at once with tight deadlines.
• Flexibility and adaptability.
• Strong analytical and practical problem-solving skills.
• Humanitarian motivation