Executive Assistant / Engagement Champion

Job title:

Executive Assistant / Engagement Champion

Company

Telus

Job description

Join Our TELUS Team as an Executive Assistant!At TELUS, we’re not just another company; we’re a vibrant community that embraces change and thrives on reimagining the future of work. Our passion for our team is as strong as our commitment to our business. We encourage innovative thinking, fresh perspectives, and exceptional experiences for all team members.About UsThe TELUS Legal & Regulatory Affairs and Data & Trust team is at the forefront of delivering world-class legal, regulatory and privacy support to the TELUS group of companies. Our mission is to provide innovative and timely legal solutions that align with TELUS’ strategic objectives. We partner with the business to create future-friendly experiences, driven by curiosity, industry insight, and a commitment to continuous improvement.You’ll be joining a diverse group of legal, regulatory, and privacy professionals dedicated to delivering extraordinary experiences for our team and clients.What You’ll Accomplish TogetherAs the Executive Assistant to the Vice President (VP) Legal Services you’ll play a pivotal role in managing a variety of activities with professionalism, collaboration, and confidentiality. Your creativity and positive energy will help shape an engaging and collaborative environment. Here’s how you’ll make a difference:Engagement Champion and Collaboration Expert

• Drive Engagement: Lead creative social events and team engagement activities, infusing positivity and fun into our workplace culture
• Foster Collaboration: Promote a positive, inclusive environment by encouraging team wellness and open communication, inspiring colleagues to excel
• Build Relationships: Deliver a best-in-class experience for both team members and clients by building strong relationships and ensuring seamless communication
• Promote Excellence: Partner with the VP to cultivate a culture of excellence, driving motivation and recognizing team achievements
• Source of Positivity: Be a beacon of positivity and creativity, fostering an energetic and client-focused atmosphere in all tasks

Innovative Administrative Partner

• Anticipate Needs: Proactively ensure the VP is in the right place at the right time for optimal effectiveness
• Calendar Management: Expertly manage the VP’s calendar, coordinate travel arrangements, and track follow-up activities to support seamless operations
• Prepare for Success: Gather and prepare essential materials (presentations, reports, etc.) for meetings and events, ensuring everything is ready in advance
• Agile Prioritization: Demonstrate agility in a fast-paced environment by efficiently prioritizing tasks and responding to changing demands
• Expense Oversight: Ensure accurate management and approval of corporate expenses, maintaining thorough records
• Support Legal Counsel: Provide targeted administrative support to two Associate General Counsel, contributing to team success
• Comprehensive Support: Deliver timely and high-quality administrative assistance to legal and business teams, ensuring stakeholder satisfaction
• Versatile Task Management: Handle diverse tasks, including matter intake distribution and team member reporting, showcasing initiative and versatility
• Document Management: Convert PDFs to Word or Docs, and leverage tools like Adobe Pro to enhance productivity

What You Bring

• Exceptional organizational skills and a keen eye for detail
• Strong judgment and unwavering commitment to confidentiality
• Collaborative communicator who embodies professionalism
• Proactive problem-solver with a knack for anticipating needs
• Adaptability and composure when navigating change and competing priorities
• Continuous learner passionate about engagement and process improvement
• Flexibility to support urgent matters outside of regular work hours as needed
• Advanced proficiency in Microsoft Office and Google Workspace, with a willingness to learn iManage, Legal Tracker, and other digital and AI tools

Great-to-Haves

• Bachelor’s degree in Business Administration or Arts, with a focus on Communications and/or Marketing
• Legal Secretary or Paralegal certificate
• Serve as a Commissioner of Oaths and/or Notary Public to support legal operations
• Bilingual in English and French (written and spoken)

Ready to Join Us?If you’re excited about becoming part of a dynamic, innovative team that values creativity and collaboration, we want to hear from you!#LI-HYBRIDSalary Range: $70,000-$104,000Performance Bonus or Sales Incentive Plan: 10%Actual total compensation will be determined based on factors such as knowledge, skills, performance and experience. In addition, TELUS offers rewarding benefits, which may vary per job function, such as:

• Comprehensive total rewards package highlighting competitive salary and bonus structures, minimum 3 weeks of vacation, and flexible benefits plan to meet the needs of you and your family
• Flexibility to work in-office, virtually or a combination of both
• Generous company matched pension and share purchase programs
• Opportunity to give back to communities in which we work, live and serve
• Career growth and learning & development opportunities to develop your skills
• And much more …

A bit about usWe’re a people-focused, customer-first, purpose-driven team who works together every day to innovate and do good. We improve lives through our technology solutions and foster a culture of innovation that empowers team members to solve complex problems and create remarkable human outcomes in a digital world.You’ll find our engaging, high-performance culture personally fulfilling, professionally challenging, and financially rewarding. We’re committed to diversity and equitable access to employment opportunities based on ability. Your unique contributions and talents will be valued and respected here. When you join our team, you’re helping us make the future friendly.Note for Quebec candidates: if knowledge of English is required for this position, it is because the team member will be asked, on a regular basis, to interact in English with external or internal parties or to use English applications or software as part of their tasks.People & Culture, Finance and Corporate AffairsAcross People & Culture, Finance and Corporate Affairs, we are the diverse and talented team responsible for making sure TELUS is managed as a world-leading organization. ​We are honoured to be recognized82%
2023 engagement score140,000+
Team members worldwide12
# of years voted One of Canada’s Best Corporate CitizensAccessibilityTELUS is proud to foster an inclusive culture that embraces diversity. We are committed to fair employment practices and all qualified applicants will receive consideration for employment.We offer accommodation for applicants with disabilities, as required, during the recruitment process.

Expected salary

$70000 – 104000 per year

Location

Toronto, ON

Job date

Fri, 01 Nov 2024 00:35:38 GMT

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