Finance Officer – Manila (Filipino Nationals Only)

Duration : 6 months
Start date : ASAP

You’ll contribute to ending world hunger by …

• Maintain up-to-date and accurate accounting system ensuring the daily data entry in AGRESSO. Ensure timely submission of monthly and annual closure requirements through the submission of updated books and reconcile assigned accounts on a monthly basis.
• Ensure accurate and timely processing of financial transactions – to include verification of payment requests, cash/cheque payment preparation, release of payments, advances and subsequent liquidations, and preparation of expat allowances.
• Provide the necessary support and communication with local partners for the mission; ensure timely MOU preparation, transfers monitoring, financial reports checking and validation.
• Ensure timely budget forecast preparation in the Capital Office on a monthly basis; assist Heads of Project in the management and monitoring of budgets and identify significant variances in spending.
• Ensure timely submission of statutory reports to government agencies and provide support in the compliance of the local government authorities.
• Support in the process of internal and external financial audits by preparing all required documents and ensuring the completeness and validity of all finance documents.

Key activities in your role will include

Objective 1: Personnel / team management

• Participate in regular meetings with the teams and within the delegation.
• Provide support to different bases, when the need arises.

Objective 2: Budget management

• Provide all necessary information to their Line Manager and Functional Manager for the preparation of Budget versus Actuals (follow up or BvA) and forecast reports.
• Provide support in developing monthly cash flow forecast as needed.
• Assist the Heads of Project/s in the management and monitoring of budgets and identify significant variances in spending.

Objective 3: Administration and contract management

• Ensure that local taxation law requirements are fully complied with in collaboration with the Line Manager.
• Make sure the formalities required by the local authorities are followed in all official documents in collaboration with the Line Manager.
• Establish and maintain a proper filing system for all bank transactions and guarantee the security of the files under his/her responsibilities.
• Provide technical support in the compliance of the local government authorities (registration, documents preparation and submission, etc.)

Objective 4: Financial management (bank/accounting)

• Adhere to and enforce the financial internal and donors budget guidelines, particularly regarding the cash management procedures.
• Check all invoices/receipts sent by the suppliers before any payment and ensure the quality of all vouchers according to the donors, internal and national regulations.
• Ensure that all necessary supporting documents are attached to payment requests. Verify that all requests are duly approved by the budget holder and other respective approvers and prepare a summary report covering bulk transactions.
• Process payment transactions through either bank or cash and verify of all related supporting documents.
• Maintain up-to-date and accurate accounting system ensuring daily data entry in AGRESSO.
• Collaborate with their Line Manager and the Archiving Supervisor to maintain a transparent financial tracking and filing system and ensure that all necessary original documents are correctly sent to the Country Warehouse to be archived for a minimum of 10 years.
• Provide support in managing crucial accounting functions including regular cash verification and monthly closing.
• Collaborate with their Line Manager and with the logistic department to ensure the payment of all suppliers and service providers within the due deadlines in compliance with the signed agreement.
• Prepare advance payments and ensure their correct registration in the accounting system and process timely liquidations.
• Prepare monthly per diem for expat staff as necessary and ensure proper documentation.

Objective 5: Internal/external control systems

• Ensure the fulfillment and adherence to the signatories’ policy, schedule for purchases, payment authorizations, and compliance to government mandated dues.
• Support in the preparation of all internal and external financial audits. Ensure that all supporting documents in the financial files are valid, completed and correctly organized.
• Adhere to deadlines of archiving documents as required.
• Reconcile assigned accounts monthly.
• Monitor the “safety envelope” system (if existing) in the Capital office.
• Ensure compliance with the internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors and losses. Commit to respect Action Against Hunger Risk Management Policies including Child Protection and Safeguarding policy, Anti-theft Fraud and Corruption Policy and Whistle Blowing Policy. Report any breach observed in the framework of this policies during his/her professional activities both as regards the proven or suspected offence and preventive breach.

Objective 6: Reporting

• Ensure timely submission of financial report (monthly and annual closures) through the submission of the updated books and bank reconciliations to the Line Manager.
• Accomplish the daily postback of bank books to AGRESSO accounting system.
• Consolidate mission’s tax reports for review of their Line Manager and ensure timely submission to authorities (e.g. EWT-suppliers).
• Study applicable donor contracts and act proactively to make sure that terms and conditions of the contracts are met.
• Prepare reports and other presentations on matters under their scope of responsibilities upon request.

Do you meet the profile required criteria?

• Bachelor of Science in Accountancy or any business-related field.
• Sound knowledge of Admin procedures, accounting and finance.
• Experience of at least 2 years in a similar position
• Skilled in use of MS-Office (Excel, Word, PowerPoint)
• Good knowledge of accounting software (AGRESSO)
• Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.

Our remuneration package:

• Compensation: based on Action Against Hunger grid.
• Benefits: health insurance, accident and life insurance, leave entitlement, government-mandated benefits
• Fixed-term Employment

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.