ECHO HIP 2025 Proposal Lead Writer – Sudan

Background:

In November 2024, DG ECHO released the call for the Greater Horn of Africa HIP 2025.

Concern will respond to the following two pillars of the call:

Pillar 1: Response to most acute needs and most vulnerable communities / households / individuals

• Support for integrated emergency response with an emphasis on famine response and assistance to new displacement

Pillar 4: Support humanitarian operations effectiveness

• Advocacy on humanitarian issues such as access, civil-military coordination and IHL, effective joint advocacy and humanitarian diplomacy fostering synergies between humanitarian, development, and peace actors.;
• Humanitarian coordination
• Logistics and procurement of emergency supplies with scale up of core pipelines

The consultant will be responsible for leading on the proposal development for the application to ECHO.

The deadline for applications is 30 January 2025.

Concern is currently considering partnering options for creating a consortium to respond to the call. Consideration will go to either a solo application or subbing within a consortium. This decision will have an impact on the extent and nature of the work to be completed by the consultant.

Duration and location:

The consultancy will take place from 1 December 2024 – 30 January 2025, with a total number of working days not exceeding 36.

The consultant will maintain a timesheet of the hours worked, with daily rate calculated based on an eight hour day worked.

All work will be carried out remotely.

Reporting Lines

The consultant will report to the PD for Quality.

Tasks and deliverables:

The consultant will be expected to provide support to the proposal development team (consisting of programme implementation staff, health and nutrition technical staff, MEAL and partnership coordinator, CFC, PD Surge, and Logistics Coordinator) by

• Analysing all information received from the programme development team based on the ECHO HIP guidelines and call for proposals, and ensure that the proposed action is in line with the call and guidelines
• Liaising with the selected partner(s) (implementing partners, as well as consortium members (if consortium partnership will be proposed ) in close coordination with PDQ and the programme development team.
• Refining Concern’s component of the response
• With the close coordination and work of the MEAL Manager, ensure that the needs assessment timely conducted and data analysis submitted by the MEAL Manager and technical colleagues.
• Interpreting the analysed data in line with the call of the action and the logical framework, including writing up a logical justification of the needs and response analysis in the proposal, and finalise the needs assessment report
• Work with the proposal development team to finalise the logframe, based on the needs assessment finding and recommendations
• Draft and finalise Concern’s inputs to the e-single form (if Concern is subbing) in line with the logframe
• Coordinate, review and consolidate all inputs and finalise the e-single form (if Concern is solo)
• Develop and finalise the programme budget with the close coordination of the finance team
• Develop and finalise all associated annexes to the application in close coordination with technical colleague (both H/N and logistics etc.)
• Ensure submission is in line with ECHO requirements
• Follow the proposal development timeframe with timely deliverables as developed by the PDQ team.
• In case of a consortium partnership, provide feedback on the consolidated draft application as provided by the consortium lead (if Concern is subbing)
• Address all feedback and comments from reviews of the draft documents in close coordination with technical staff.

In order to achieve this, the consultant will:

• Have consistent communication with the proposal development team, supporting head office colleagues, Concern technical advisors and consortium partner focal points
• Follow proposal development timeframe and schedules, roles and responsibilities and ensure that proposal development team provides information timely
• Follow meetings minutes of coordination meetings to ensure all changes, adjustment, suggestions that the proposal development team agreed, are correctly reflected in the proposal
• Become familiar with the latest ECHO technical requirements, templates, rules and guidelines including the Minimum Environmental Requirements (MERs), Programmatic Partnership Guidance, and ECHO Key Outcome Indicators (KOIs) and Key Results Indicators (KRIs) to a sufficient degree in order to provide advice to fields and provide detailed review of applications
• Lead proposal development as required

Timeline of Key Deliverables

• 15 Dec:
  • Needs assessment data analyzed for LF development and response.
• 31 Dec:
  • One Needs Assessment Document reviewed and finalized.
  • One LF delivered and agreed.
• 15 Jan:
  • V1 proposal submitted for revision.
• 20 Jan:
  • V2 proposal submitted for revision.
• 30 Jan:
  • Final application, including mandatory annexes, submitted to ECHO.