Programme Assistant

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Description

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RAP also advises on the incorporation of regional priorities into the Organization’s Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. 

RAP develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs).

The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development’ and resource mobilization for food security, agriculture and rural development in the region.

The post is located in the Emergency Centre for Transboundary Animal Disease (ECTAD) in RAP in Bangkok, Thailand. ECTAD RAP is dedicated to working with the governments in the region in preventing and controlling emerging infectious and zoonotic diseases, working closely with national stakeholders in the animal production and health sector.

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit’s programme and projects.

Supervision Received Exercised:

• The Programme Assistant reports directly to the Liaison and Operations Officer/ECTAD RAP Budget Holder in RAP and receives technical guidance from Senior Animal Health Officer/Regional Manager ECTAD.
• He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships:

• The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions Results:

• Collect and compile data on programme and or project activities to support reporting and delivery.
• Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc.
• Review and prepare routine documentation and correspondence related to assigned procurement actions.
• Provide information on programme and/or project expenditures and status of programme and /or project budget.
• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts.
• Review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine enquiries.
• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements.
• Perform other duties as required.

Impact of Work:

The incumbent’s work impacts on the timely and efficient delivery of the immediate work unit’s programme.

Candidates Will Be Assessed Against The Following:

Minimum Requirements

Education: Secondary School Education.

Experience: Three years of relevant experience in financial and/or administrative support work.

Languages: Working knowledge (proficiency – level C) of English.

IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2500174

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