UNDP is the leading United Nations organisations in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org.

The Pacific Multi Country Office (MCO) covers ten countries including Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu as well as provides support to regional initiatives. The MCO is comprised of three offices, located in Fiji, the Federated States of Micronesia and Solomon Islands.

The Fiji Office in Suva is comprised of approximately 150 staff. It intends to relocate to a new building by mid-2025 and seeks a project manager to lead the relocation process.

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Develop office relocation timeline, project schedule and budget

• Conduct market research of available goods and service providers, environmental factors and other factors which could impact the office move. Conduct a risk assessment.
• Update previous estimations of the move timeline, project schedule and budget in consultation with internal and external stakeholders, taking account of the market research done.
• Advise management and participate in the hiring process of the refit company and other necessary vendors.

Manage design, space allocation and furnishings planning of new office space

• Plan in coordination with refit team, assigned staff, security personnel, and senior management team, the space design and refit.
• Supervise the office design and manage the sign-off process of the design by senior management.
• Monitor the strict adherence to design and approval timelines, particularly the design approval process by the national approving bodies.
• Determine additional furniture needs to supplement current furniture.

Manage approved contractors engaged to undertake upgrades to new office space, including overseeing the work of contractors on-site

• Prepare/define specifications for tenders and contracts within the UNDP procurement and financial processes and policies and analyse tender returns.
• Act as first point of contact for the refit team and selected vendors.
• Supervise the work of onsite contractors including sign-off on completion of work done, monitor work quality, monitor adherence to timelines by contractors and determine adjustments needed, problem solve on issues that arise on work to be done.

Procure and manage the installation of any furniture needed

• Prepare/define specifications for procurement of furniture based on market research conducted.
• Manage the procurement and delivery process of furniture and equipment in adherence to strict timelines.

Manage the move process from current office space to new office space

• Plan the office move of staff, furniture and other items.
• Plan communication and awareness schedule for staff into new space including site visits.
• Contract and manage vendors to be used in the move process including transportation providers.
• Supervise the move process.
• Post-move, engage cleaners and any necessary contractors to finalize the handing back of the old office space.
• Post-move, finalize any outstanding payments and conduct a short survey with staff to assess any ongoing issues with the new office space.

The incumbent performs any other business pertaining to the premises relocation or other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisations.

Core competencies:

People Management competencies:

• UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies:

Business Direction & Strategy

• Strategic Thinking. Develop effective strategies and prioritised plans in line with UNDP’s mission and objectives, based on the systemic analysis of challenges, opportunities and potential risks; link the general vision to reality on the ground to create tangible targeted solutions; learn from a variety of sources to anticipate and effectively respond to both current and future trends; demonstrate foresight
• System Thinking. Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system

Business Development

• Knowledge Facilitation. Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. Knowledge of tools and approaches to stimulate active participation, contribution, and exchange

Business Management

• Project Management. Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
• Communication. Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels

Partnership management

• Relationship Management. Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements