British Embassy

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

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Job Category

Other British Government Departments (Partners across Government, including UK Visas)

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Job Subcategory

NCA (National Crime Agency)

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Job Description (Roles and Responsibilities)

The National Crime Agency (NCA) leads UK law enforcement’s fight to cut serious and organised crime. The NCA has national and international reach and facilitates cooperation between UK and International Law Enforcement Agencies and partners. The NCA team in Romania is part of the International Liaison Officers Network.

The International Liaison Admin Officer (ILAO) works at the British Embassy in Bucharest to support the activities of the NCA International Liaison Officer (ILO) and International Liaison Advisor (ILA) at post.

The International Liaison Admin Officer (ILAO) is line managed by the ILA, and their role encompasses, communication and administrative skills, the ability to manage records and provide general support duties to the ILO office.

The ideal candidate displays excellent interpersonal and communication skills with the ability to work in an environment where time-critical actions can make great demands upon staff; this means that the post can sometimes be both exciting and challenging. The job requires proven administrative and organisational skills, and the ability to manage confidential matters and staff.

Main responsibilities will include:

1. Our ILAO will need to provide a range of general support duties to the ILO inside and occasionally outside of normal working hours.

To accommodate to the local sensitivities/customs,
Develop and maintain a working knowledge of the country, agencies persons of contact that the ILO will need to access/engage with
Organise meetings with key partners, answering queries, sharing intelligence and introducing them to contacts.
Translate live, digital and paper based communications accurately and succinctly.

2. Our ILAO will need to have strong interpersonal skills, and be able to confidently communicate in person, by phone and by email to a range of stakeholders (both senior and junior) in order to support the maintenance of key NCA relationships at post.

Continue to build and maintain productive relationships with an effective range of internal and external (current and new) contacts in Romania and Moldova by supporting strategic and tactical activity.
Manage partner expectations, positively influencing partners to expedite response times when necessary, while seeking positive outcomes when explaining challenging situations to partners such as shifting operational objectives/priorities to ensure that the relationship remains balanced.

3. Our ILAO will need to have strong organisational and administrational skills including basic finance, MS Excel, MS Word and MS PowerPoint in order to manage the ILO Office environment.

To maintain the accounts spreadsheet and receipt folders
Maintain physical and virtual filing protocols to support administrative functions
Ensure NCA Fleet are maintained through MOT and Service schedules.
Manage any stationery and IT requirements for the office.

4. Our ILAO will need to have a strong grip on all of the activity live/historic that occurs at post to support the ILO in managing risks and opportunities at both strategic and tactical levels.

Develop, maintain and enhance an Excel based portfolio of all NCA activity (up to a classified level). Thus demonstrating the ability to input data and account for a large and accurate data set, flagging issues to the ILA and ILO.
Maintain clear and accurate and accountable records in Outlook, Teams and file structures.

5. Our ILAO will need to adapt a whole systems approach to support life at Post and via NCA

Support wider Embassy working groups including Crisis, Diversity, Communications, etc.
Maximise knowledge of challenges/expectations/opportunities to support and work smarter attending annual placements in Host partner Agencies from 1 day to 1 week depending on need/opportunity.

6. It is expected that the ILAO has a strong knowledge of NCA Priorities, and stakeholder needs

Maintain NCA knowledge via engagement with the respective NCA Desk in the UK, intranet access and read/digest of NCA and partner strategic products.

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Essential qualifications, skills and experience

Our ideal candidate shows:

Excellent command of spoken and written English and Romanian (at a minimum of C1 level according to CEFR*);
1 to 2 years professional working experience within a similar administrative role or a bachelors university degree within a relevant field of study;
Good IT skills and ability to use MS Office Suite packages (including Powerpoint, Word, Outlook, Excel, internet etc.);
Strong organisational skills for document and record management;
Self starter with excellent problem solving skills;
A team player, able to work with other members of the Embassy and communicate across a wide range of external audiences;
Strong research and record keeping skills;
Strong work ethic and ability to respect the confidentiality of work issues;
Flexibility to work outside of normal working patterns, when necessary.

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Desirable qualifications, skills and experience

It would be great to have:

Previous work experience in a law enforcement environment
Knowledge of the Romanian legal system
Experience working in an international environment

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Required behaviours

Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

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Application deadline

10 February 2025

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Grade

Administrative Officer (AO)

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Type of Position

Full-time, Fixed term, with possibility of renewal

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Working hours per week

35 hrs per week

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Region

Europe, Eastern Europe & Central Asia

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Country/Territory

Romania

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Location (City)

Bucharest

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Type of Post

British Embassy

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Number of vacancies

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Salary Currency

RON

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Salary

8480 gross monthly paid x13 (salary is not negotiable)

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Type of Salary

monthly

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Start Date

1 April 2025

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Other benefits and conditions of employment

This is a full-time, fixed-term contract for a period of 12 months (35 hours net per week) from Monday to Friday between the hours of 08:00am and 16:00pm.

Flexibility for out of hours emergencies may be required. Staff are entitled to time-off-in-lieu for agreed extra hours worked.

The annual leave entitlement is 25 days per year pro rata and the Embassy also enjoys a maximum of 14 Romanian / UK public holidays per year.

The monthly salary is 8,480 RON gross. In addition, staff are entitled to a 13th month salary pro rata and may receive a performance related bonus at year end. Staff also receive meal vouchers and a monthly subscription to a medical centre. An individual personal development plan will be agreed with the successful candidate, which may include training outside of Romania. The successful candidate will be subject to confirmation of a background check and security clearance, and satisfactory completion of a probationary period of 30 working days.

All applicants should have a pre-existing legal status to live and work in Romania. The British Embassy does not facilitate/sponsor visa applications and work permits. Staff recruited locally by the British Embassy are subject to terms and conditions service according to Romanian employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Romania and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Security clearance: Post holder will need to adhere to an NCA Risk Mitigation protocol outlining the sensitivities of NCA materials and practices, and requirements to protect these. Post holder will need to obtain FCDO Security Clearance before starting the contract, and will then need to obtain NCA Enhanced Security Clearance once they have begun the contract. If the NCA Clearance is not achieved the contract will be terminated. If NCA Vetting is achieved and there is an NCA business need, a permanent contract may be negotiated.

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Additional information

Learning and development opportunities:

The successful applicant will have a full induction in their areas of responsibility and working for the Embassy/ UK Government.

The job holder will have access to the extensive training and learning opportunities provided by the Foreign, Commonwealth and Development Office.

Other Information:
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

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Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (globalvacancies.org) you saw this job posting.

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