HR Analyst

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Description

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UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The HR Analyst, Client Services will be responsible for coordinating/administering the recruitment of staff  in the region and for supporting the Regional HR Team in the delivery and flawless execution of HR  services and programmes to field-based managers and staff focusing on HR analytics, metrics and HR  systems. 

Main Tasks & Responsibilities:

Coordinating the execution of the full employment lifecycle including recruitment, onboarding,  performance management, career development to exit management processes for all staff in  recruited in the region: 

• Coordinate the recruitment aspects of the staff planning process: evaluating structure, job design and  recruitment projections throughout the region;  
• Monitor and update recruitment plans on behalf of the HRBP and the HR Specialist, as required; 
• Participate in operating meetings with the clients (region and COs) when possible to gain an  understanding of the operating environment and business needs;  
• Coordinate/administer all aspects of recruitment delivery, striving to minimize time to fill vacancies and  continuously seeking opportunities to improve processes and communications to client managers and  candidates; 
• Maintain the integrity and objectivity of the HR processes ensuring compliance with UNFPA’s HR  policies and recruitment objectives; 
• Support the Regional HR team with recruitment drives and work closely with the HR Adviser, Talent  Acquisition, to support any corporate batch hiring processes; 
• Coordinate the work required for the appointment and exit processes; 
• Assemble learning materials related to onboarding, including workshops, manuals, employee  handbooks, etc.; 
• Reporting to the HRBP, act as the focal point for key HR processes in the region; 
• Train non-HR staff involved in recruitment in Country Offices, such as HR Focal points and OMs, on  relevant policies and recruitment processes and support them with timely advice as needed; 
• Assist with contracting of recruitment agencies, as needed, and assume responsibility for overall  adherence to both procurement and financial reporting requirements in the team;  
• Ensure service levels with external suppliers are tracked for continuous improvement; 
• Contribute to the tracking and monitoring of HR metrics to measure the effectiveness of core HR  activities. 

Partnership and coordination: 

• Partner with relevant stakeholders to ensure compliance and programme delivery in the areas of duty  of care, PSEA, evaluation, audit, investigations, ethics; 
• Partner with relevant UNDP-BES or local UNDP office for benefits and entitlements matters; 
• In collaboration with DMS, PSD and Corporate HR participate in the definition and implementation of  country realignment processes; 
• Maintain and coordinate the master schedule of HR events in the regional offices where  training/dissemination of corporate initiatives are included, to ensure consistency of coverage of country  
• offices throughout the year
• Track HR budgets and expenditures, ensuring all is properly charged. 

Learning Support: 

• Perform ongoing learning needs analyses and assessment with staff across all levels in the region to  determine learning needs with reference to appropriate competencies. 
• Review staff performance evaluations to establish learning needs and to determine local, regional or  global training options as appropriate; 
• Advise on learning development, design, marketing, implementation and evaluation, including the use  of technology. 

As a member of the Regional HR Team, support the provision of HR client services to the  Regional Office and the Country Offices, as needed: 

• Assist the HR Business Partner in provision of high-quality HR client services as required; 
• Analyze and report on the metrics of regional delivery of HR client services; 
• Provide analytical support on workforce trends and any custom HR analytics as required working  closely with the Analytics Unit in the HR Directorate; 
• In coordination with the relevant HR colleagues, coordinate regular Information sharing and capacity  building sessions for HR focal points in the field; 
• Act as the focal point for HR systems/ERP related issues. 
• Perform any other duties as may be required by the HRBP or the Deputy HR Director. 

Qualifications and Experience: 

Education:  

• Advanced university degree in human resources, business administration, public administration or  related discipline.   

Knowledge and Experience: 

• Two years of relevant work experience in human resources with focus on recruitment and/or HR client  services;  
• Knowledge of HR policies and their application in the employment life cycle; 
• Ability to understand the HR service needs of the business units; 
• Proficiency with recruitment and HR systems/software applications;  
• Strong analytical skills and mastery current office software;  
• Excellent organizational skills and ability to multitask in a fast-paced work environment; 
• Excellent communication skills, including experience in drafting reports and preparing presentations;
• Proven ability to handle sensitive and confidential information; 
• Proven ability to work with senior management and to work in project teams; 
• Strong collaboration and team skills. 

Languages: 

• Fluency in English is required; knowledge of other official UN languages, preferably French and/or  Spanish, is desirable

Source: https://www.unfpa.org/jobs/hr-analyst-nob-division-human-resources-johannesburg-south-africa

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