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NRC : Finance Coordinator Ukraine Kyiv – Internal candidates only – Kyiv

UNDP - United Nations Development Programme

JOB DESCRIPTION

Role and responsibilities
The purpose of a Finance coordinator’s role is be responsible for the implementation of the financial procedures; contribute to the planning and implementation of the NRC projects in Ukraine; contribute to the achievement of NRC’s objectives in Ukraine. Overall management of the finance team in North Area, Ukraine.

Generic responsibilities

  • Ensure development and implementation of NRC’s finance systems and procedures
  • Ensure adherence to NRC policies, handbooks, guidelines, donor requirements and the national labor law in all processes and procedures
  • Prepare and submit reports and analysis
  • Ensure proper filing of Finance documents
  • Support line managers in procedures and require finance team trainings
  • Management, mentoring and coaching of finance team
  • Coordinate finance staff recruitment and exits, inductions, trainings, performance management, etc.
  • Contribute to specific analyses, ensuring financial sustainability of the Area Office

Specific responsibilities

  • Ensure accurate finance records are maintained and available in a timely manner, including preparation of monthly accounts;
  • Prepare analysis including Budget Vs Actuals (BvA) summary reports and forecast of expenditure;
  • Together with the APM lead the monthly BvA meeting for North area office and field offices managed by the AM – NAO;
  • Ensure Master Budget Spending Plan is updated on a regular basis, and analysis provided quarterly to the AM;
  • Work with Area PM’s to develop and update spending plans, making sure they are realistics;
  • Maintain a good cash flow and ensure sufficient funds are available to manage operations;
  • Training and capacity building of finance staff as well as other support and programme staff;
  • Support the Finance Manager (FM) during yearend closure and external/internal audits;
  • Support FM in preparation of grant proposals and donor financial reports;
  • Participate in relevant senior staff meetings and do any other duties that will be assigned by AM/ASM;
  • Ensure securing supporting documents and reconciliation of deliverables;
  • Provide up-to-date analysis and required reports of the financial situation in the Area and the projects to the Area Manager, Area Support Manager, Finance Manager, Programme Managers, upon request;
  • Support project staff in financial matters;
  • Assist budget holder in preparation of budgets (Draft budget);
  • Maintain Master budget update;
  • Promote exchange of information and cooperation with relevant department in Country Office;
  • Do any other duties that will be assigned by the FM, ASM or AM.

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

  • Broad experience from working as in a finance and leading a finance unit in a humanitarian/recovery context
  • Intermediate level understanding of international accounting standards
  • Documented results related to the position’s responsibilities
  • Financial management of NGO sector.
  • Knowledge of the context in Ukraine.
  • Fluency in English and Ukrainian/Russian, both written and spoken
  • Knowledge of Ukrainian law in regard to taxes, VAT, pension, social insurance and other taxes
  • Strong leadership skills
  • Knowledge of international donor regulation
  • Knowledge of accounting systems and advanced MS Excel user.

Behavioral competencies:

  • Managing resources to optimize results
  • Managing performance and development
  • Analyzing
  • Handling insecure environments
  • Empowering and building trust
The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.
Join us in assisting millions of people in areas where others cannot, tackling some of the world’s most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.
At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.
Together, we save lives and rebuild futures.
Safeguarding is central to NRC’s work. We expect all employees to:
• treat everyone with respect and dignity
• contribute to building a safe environment for all
• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)
• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements


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