Executive Assistant in New York, New York

Description We are offering a long-term contract employment opportunity for an Executive Assistant in the Healthcare/NHS industry located in New York, New York. The workplace is a NYC Mental Health Care company, where the primary function of this role is to support the CEO.

Responsibilities:

• Coordinate and manage the CEO’s calendar, scheduling appointments and meetings.

• Handle email correspondence and conference calls, ensuring clear and effective communication.

• Assist with the onboarding and offboarding of staff, ensuring a smooth transition for all parties.

• Maintain an organized filing system, ensuring easy access to important documents.

• Manage mail, sorting and distributing as necessary.

• Coordinate travel arrangements, ensuring all aspects of trips are well-planned.

• Prepare and manage expense reports, ensuring accurate and timely submission.

• Assist with the coordination of public events, ensuring they run smoothly.

• Utilize various software systems such as ADP – Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, and About Time for various tasks. Requirements • Proficiency in ADP – Financial Services is a must for managing financial aspects of the role.

• Familiarity with Cisco Webex Meetings to facilitate smooth virtual meetings and communications.

• Experience with Concur for efficient expense management is required.

• Proficiency in CRM software to effectively manage client relationships and interactions.

• Knowledge of Kronos Timekeeping System for accurate time tracking and management.

• Ability to utilize About Time software for efficient project management.

• Strong Calendar Management skills to organize and schedule appointments and meetings.

• Excellent Communication skills to liaise effectively with all levels of the organization.

• Experience in managing Conference Calls, coordinating and ensuring seamless virtual meetings.

• Ability to handle Correspondence, including drafting and managing emails, letters, and documents. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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