Event Management Services for Women Leadership Political Forum

UNDP-NGA - NIGERIA

Procurement Process

RFP – Request for proposal

Office

UNDP-NGA – NIGERIA

Deadline

22-Jul-26 @ 12:00 PM (New York time)

Published on

17-Jul-26 @ 12:00 AM (New York time)

Reference Number

UNDP-NGA-01469

Contact

Procurement unit – [email protected]

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-NGA-01469, following the instructions in the user guide.

Introduction

Scope of Work

▪      Develop a comprehensive, Lot-specific Event Management Plan covering all logistical coordination, operational requirements, staffing arrangements and contingency measures.

▪      Prepare detailed event run-of-show schedules and stakeholder engagement plans.

▪      Design and execute venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution.

▪      Advise on branding requirements, including banners, backdrops and souvenirs (to be produced by UNDP communications team).

 

 

 

 

▪      Provide, install and manage all technical production requirements, including stage, lighting, sound systems, LED screens, audiovisual equipment, and interpretation services where applicable.

▪      Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and liaison with security personnel.

▪      Develop and implement a comprehensive risk management and contingency plan for each event.

▪      Provide on-site event coordination, and supervision throughout set-up, event day, and breakdown.

▪      Install all branding elements at the venue no later than 24 hours before the event

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[UNDP OFFICE NIGERIA
PROCUREMENT UNIT]

Documents :

Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on this link)

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