LOT4_Electronic Security Systems Design Consultancy Services

UNDP-RWA - RWANDA

Procurement Process

RFP – Request for proposal

Office

UNDP-RWA – RWANDA

Deadline

24-Aug-26 @ 09:22 AM (New York time)

Published on

11-Aug-26 @ 12:00 AM (New York time)

Reference Number

UNDP-RWA-00404

Contact

Nadine Umuhire – [email protected]

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-RWA-00404, following the instructions in the user guide.

Introduction

The United Nations Development Programme (UNDP) Rwanda invites qualified engineering consulting firms and consortia to submit proposals for the provision of detailed electronic security systems design services for safety and security upgrades at the UNDP Rwanda Country Office compound in Kigali. The assignment includes the design of CCTV surveillance systems, access control systems, fire detection and alarm systems, lightning protection improvements, and associated network, power, cabling, and system integration requirements. The selected firm will be required to prepare detailed engineering designs, layouts, equipment schedules, technical specifications, Bills of Quantities (BoQs), cost estimates, and works-ready procurement documentation to support the implementation of the proposed electronic security and safety upgrades. A mandatory pre-proposal conference and site visit will be conducted to enable prospective bidders to familiarize themselves with the site conditions, existing infrastructure, and assignment requirements. 

Interested firms are requested to register and submit their proposals through the UNDP Quantum Supplier Portal before the deadline specified in the solicitation document. Bidders should carefully review the Request for Proposal (RFP) and ensure that their submissions include all required technical and financial documentation, evidence of relevant experience, and qualifications of the proposed experts. The mandatory pre-proposal conference and site visit will take place on Wednesday, 19 August 2026 at 11:00 AM (Kigali Time) at the UNDP Rwanda Country Office, KN 67 Street No. 4, Kigali, Rwanda. A Site Visit Attendance Certificate will be issued to participating firms and must be submitted as part of the proposal. Only firms that participate in the mandatory site visit will be eligible for evaluation. 

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.
Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.
[UNDP Rwanda Country Office
PROCUREMENT UNIT

Documents :

Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on this link)

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