Office Manager

Office Manager

Cii – Conference Interpreters International

Brussels, Belgium

Conference Interpreters International (Cii), a Brussels-based conference interpreting and multilingual communication company, is looking for an organised, proactive Office Manager to join our small international team.

This is a varied, hands-on position combining office administration, client coordination, interpreter management, invoicing and operational support.

Your responsibilities

Office & Administration:

• Manage day-to-day office administration and organisation;
• Handle incoming client requests and coordinate follow-up;
• Prepare and follow up quotations, bookings and orders;
• Maintain accurate client, interpreter and supplier records.

Clients & Interpreters:

• Communicate with clients throughout the booking process;
• Source and coordinate freelance interpreters for assignments;
• Manage interpreter bookings, confirmations and practical arrangements;
• Liaise with interpreters and clients regarding changes and requirements.

Finance & Suppliers:

• Invoicing. Prepare and send client invoices, check and process invoices from interpreters and suppliers, assist with pre-accounting and payment administration;
• Request and follow up supplier quotations and orders;
• Liaise with the accountant and other external service providers.

Operational & Technical Support:

• Assist with the preparation and smooth running of interpreting assignments;
• Support the operation of Cii’s remote interpreting centre;
• Provide basic first-line support for meeting platforms and office technology;
• Coordinate external technical and event suppliers when required.

Your profile

We are looking for a reliable all-rounder who enjoys variety and taking responsibility.

You are:

• Highly organised and detail-oriented;
• Proactive and able to work independently;
• Comfortable managing several tasks and deadlines simultaneously;
• Client-focused and a confident communicator;
• Discreet when handling confidential information;
• Comfortable learning new software and technology;
• Calm and practical when plans change at short notice.

Previous experience in office management, administration, project coordination, events, language services or a similar environment is an advantage.

Experience with Odoo, invoicing/pre-accounting, conference organisation or online meeting platforms is also welcome.

Languages:

• Excellent English and French are required;
• Good knowledge of Dutch is an advantage;
• Additional languages are welcome.

What we offer

• A varied role with genuine responsibility in a small international company;
• Direct contact with and support from Cii’s managing partners;
• An international working environment involving EU bodies, companies, NGOs, foundations and diplomatic organisations;
• A role combining administration, client contact, logistics and technology – using a fully integrated system;
• Flexible working arrangements according to operational requirements.

Location: Brussels, Laeken (1020)/Hybrid.
Start: 12 October 2026
Contract: Full-time position, permanent contract.

About Cii

Founded in Brussels in 1991, Conference Interpreters International (Cii) is an interpreter-owned company providing high-end conference interpreting and multilingual communication services.

Our clients include EU bodies, government agencies, NGOs, foundations, diplomatic missions and multinational companies. We operate both on-site and through our Brussels remote-interpreting hub.

How to apply

Please send your CV and a short motivation message to [email protected] by 30 September 2026.

Cii welcomes applications regardless of age, origin, gender, belief, disability or family situation.