Academic and Administrative Coordinator

Utility Restrictions
Open to each Inner and exterior
Job Kind
Administrative/Administration
Posting In impact from
5/2/2024
Closing Utility Date
20/2/2024
Purposes will likely be reviewed commencing the closing software date and should proceed till the place is stuffed.
Full/Half Time
Full Time
Admin Kind
Ongoing
Anticipated Begin Date
15/4/2024
Place Finish Date (If Relevant)
DUTIES

The Tutorial and Administrative Coordinator is chargeable for the operational and administrative features of a College or College.  Working intently with the Dean, this place supplies administrative and undertaking administration assist for human useful resource administration, monetary administration, undertaking administration, communication, advertising and tutorial processes. The Coordinator supervises assist workers and is a member of the College’s management group. The position supplies assist within the growth and technique for the College’s planning processes. This place requires a excessive stage of decision-making, sensitivity and judgment and likewise handles confidential info on personnel, efficiency, funds and future organizational modifications of the College. This place additionally interacts intently with inside and exterior stakeholders and should signify the College in quite a lot of contexts each on and off campus.

MAJOR RESPONSIBILITIES
Human Useful resource Administration

• Offers assist, coordination and steering on human useful resource issues, together with:
  • Supervises Assist Workers positions and manages efficiency and workload associated points;
  • Offers suggestions and steering to the Dean and Chairs within the areas of human useful resource practices, labour relations and collective agreements for each CUPE and College workers; 
  • Recruiting, choice, and coaching of Assist Workers, Instructing Assistants, Analysis Assistants, and Laboratory Technicians; 
  • Acts because the consultant for CUPE grievances, battle administration, and self-discipline.
  • Identifies and coordinates skilled growth and coaching alternatives for assist workers;
  • Coordinates all sessional, restricted time period and tenure monitor college hiring;
  • Oversees and manages orientations and coaching of short-term college, workers, sessionals and contractors; 
  • Manages exterior contractors in accordance with related agreements; 
  • Coordinates and assists within the supply of formative and summative course and trainer analysis devices and overseeing the abstract of information from such evaluations.

 

Venture Administration

• Offering coordination and assist for particular initiatives associated to the wants and objectives of the College. Works independently and/or could coordinate the work of a group to successfully accomplish particular undertaking objectives; 
• Underneath the course of the Dean, develops funding proposals and grant purposes via NSERC and different Nationwide and Provincial funding companies together with efficiency reporting.
• Underneath the course of the Dean, manages all facets of accreditation processes if required.

 

Monetary Administration

• Screens, opinions and supplies steering on price range points, operations, price restoration, and capital plans:
  • Monitoring and reporting, price range submissions, price projections, allocations;
  • Liaising with monetary companies to resolve discrepancies;
  • Managing and offering coordination and assist for the procurement perform for the College, together with requisitions, RFP’s, PSA’s and preparation of contracts;
  • Assessing, monitoring and coordinating skilled growth actions together with coordination of surplus funds; initiating approval at administration stage on monetary issues;
  • Offering assist and steering at budgetary and monetary conferences with Dean, Affiliate Dean(s), chairs, and budgetary personnel.

 

Planning, Communications and Advertising and marketing

• Performs a key position within the creation and implementation of the strategic and enterprise plans;
• Helps the event, analysis and crafting of College tutorial plans, procedures and inside reporting together with accountability, annual and price range experiences; 
• Represents the College on related TRU committees (significantly LRAC) and is concerned, and supplies enter into the executive and operational suggestions and choices of the College;
• Liaises and communicates intently with inside and exterior companies on related College issues;
• Administers and manages public relations, advertising initiatives and particular occasions in line with the strategic objectives of the College.

 

Basic Operations

• Offers administration and assist via evaluation and assist on one of the best use of know-how and gear for the College.
• Identifies and leads the event, and administers and opinions the implementation of related new operational insurance policies and procedures.
• Identifies and manages workplace, classroom and devoted area necessities;
• Participates as a contributing and voting member of the College Council by being concerned in 

REPORTS TO
Dean

QUALIFICATIONS

REQUIRED EDUCATION, SKILLS AND EXPERIENCE

A Bachelor’s Diploma and 10-years’ expertise or a Grasp’s Diploma in a related discipline with 5-years’ expertise.

• Supervisory expertise with demonstrated capacity to work with quite a lot of stakeholders:
• The suitable interpersonal expertise to work strategically and cooperatively with others in any respect ranges of the group and with companions;
• Monetary administration, analysis and grant-writing expertise;
• Efficient communication expertise; each written and oral and the flexibility to speak successfully and tactfully with individuals from various cultural backgrounds;
• Capacity to plan and coordinate complicated initiatives successfully;
• Robust diplomatic, organizational, analytical and downside fixing expertise;
• Advance laptop literacy together with work processing, price range unfold sheets, database, energy level displays, knowledge evaluation software program.  Information of Colleague is an asset;
• Demonstrated undertaking administration expertise, together with the flexibility to set sensible objectives and time traces and work independently to realize these.

 

Pay Band
$73,908.00 – $84,467.00 ( Admin Pay Band BL )
Location
Kamloops, BC CA (Main)
# of Hires Wanted
1
Organizational Unit
Thompson Rivers College -> College of Science -> Dean, Science
Range and Inclusion Dedication:
Thompson Rivers College is strongly dedicated to hiring based mostly on benefit with a concentrate on fostering range of thought inside our neighborhood. We welcome those that would contribute to the additional diversification of our workers, our college and its scholarship together with, however not restricted to, girls, Indigenous, Black and Individuals of Color, individuals with disabilities and individuals of any sexual orientation or gender identification. Please observe that every one certified candidates are inspired to use, nonetheless purposes from Canadians and everlasting residents will likely be given precedence.

NOTE: To be taught extra about Thompson Rivers College or dwelling in Kamloops or Williams Lake please go to our Careers web site . Exterior Candidates invited to interview will likely be required to deliver a replica of their transcripts to the interview.