Academic Governance Clerk

University of British Columbia

Workers – Union

Job Class
CUPE 2950

Job Profile
CUPE 2950 Salaried – Administrative Assist 3 (Gr7)

Job Title
Educational Governance Clerk

Educational Governance Clerks Senate and Curriculum Companies Enrolment Companies

Compensation Vary

Posting Finish Date
November 25, 2023

Notice: Functions can be accepted till 11:59 PM on the day previous to the Posting Finish Date above.

Job Finish Date

At UBC, we imagine that attracting and sustaining a various workforce is vital to the profitable pursuit of excellence in analysis, innovation, and studying for all college, employees and college students. Our dedication to employment fairness helps obtain inclusion and equity, brings wealthy variety to UBC as a office, and creates the mandatory circumstances for a rewarding profession. 

Job Description Abstract
The Educational Governance Clerk performs advanced secretarial and clerical work requiring unbiased motion and judgment to help educational governing our bodies, together with the Senates, Council of Senates, Committees of the Senate and Council of Senates, and School Councils. Major obligations are assembly scheduling and materials preparation, minute and agenda writing, and information entry for college calendar databases and web sites.
Organizational Standing
Studies to an Educational Governance Officer. Receives course from Affiliate Registrars, Educational Governance Officers, and Affiliate Educational Governance Officers. Liaises with college affiliate deans, senators senate and school committee chairs, and different college/employees members.
Work Carried out
Receives and evaluations curriculum proposals for completeness; facilitates curriculum approval course of.
Updates calendar databases with authorized curriculum, educational laws, insurance policies and different authorized materials in accordance with established procedures.
Facilitates calendar proofreading and modifying processes.
Supplies assembly help for tutorial governing our bodies: schedules conferences, prepares agendas, maintains contact lists, data minutes, and maintains data.
Coordinates copying and distribution of assembly supplies for conferences of educational governing our bodies; handles distribution of paper mail or digital paperwork: arranges supply of time-sensitive paperwork.
Responds to inquiries of an interpretive nature primarily based upon an intensive information of College, Enrolment Companies, Senate and School insurance policies and procedures.
Responds to routine requests for details about scholar appeals, prepares appeals recordsdata for listening to, schedules hearings, and circulates the outcome.
Assists with analysis and information assortment in help of Senate & Curriculum Companies.
Maintains Senate & Council web sites.
Supplies common help to the work of the Senates and their Affiliate Registrar, Educational Governance Officers and to Affiliate Educational Governance Officers.
Maintains recordsdata for tutorial governing our bodies.
Performs different associated duties as required.
Consequence of Error/Judgement
Errors in judgment or motion could lead to defective representations in official College paperwork, laws, and insurance policies; hurt to scholar educational progress, commencement, or continuance, the inefficient use of assets; litigation; and injury the popularity of the College.
Supervision Obtained
Studies to an Educational Governance Officer. Receives course on tasks from Affiliate Registrars, Educational Governance Officers and/or the Affiliate Educational Governance Officers, as acceptable.
Supervision Given
Supervises the work of and supplies mission course to momentary or part-time scholar, secretarial and/or clerical employees.
Minimal {Qualifications}
– Willingness to respect various views, together with views in battle with one’s personal
– Demonstrates a dedication to enhancing one’s personal consciousness, information, and expertise associated to fairness, variety, and inclusion
Most popular {Qualifications}
Excessive Faculty commencement and 1 yr post-secondary training.Coaching in phrase processing (keyboard pace a minimum of 60 wpm) and coaching in workplace procedures and practices. College or faculty commencement most popular.4 years associated expertise or the equal mixture of training and expertise.Expertise at UBC or post-secondary expertise is an asset. Capacity to deal successfully and tactfully with college students, college and most people.Capacity to work underneath strain with minimal supervision in coping with the calls for of a busy workplace.Capacity to speak effectively each orally and in writing.Capacity to take and transcribe minutes.Accuracy and a spotlight to element (usually and particularly with information entry).Capacity to precisely interpret, apply and make selections inside established UBC tips and laws.Laptop and phrase processing expertise required (UBC system expertise most popular).Coaching and/or expertise in writing minutes and succinct summaries of advanced proceedings.Data of workplace procedures and practices and laptop expertise (PC / Home windows surroundings with Microsoft Workplace and HTML publishing).Glorious oral and written communications expertise.A excessive diploma of judgment relevant to dealing with delicate coverage points and private points, comparable to scholar appeals.Proficiency in English grammar, spelling and punctuation.

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