Academic Records Administrator

  • Contract
  • Canada
  • Posted 3 weeks ago

University of Alberta

This place is part of the Non-Tutorial Employees Affiliation (NASA).

This place has a time period size of two years with the potential for extension and provides a complete advantages bundle which may be considered on our Advantages Overview web page .

Location – Work primarily takes place at North Campus Edmonton.

Working for the College of Alberta

The College of Alberta acknowledges that we’re positioned on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to counterpoint our vibrant neighborhood.

The College of Alberta is teeming with change makers, neighborhood builders, and world shapers who lead with function each day. We’re house to greater than 40,000 college students in 200+ undergraduate and 500+ graduate packages, over 13,000 college and workers, 260,000 alumni worldwide and have been acknowledged as considered one of Canada’s Greenest Employers for over a decade.

Your work could have a significant affect on an interesting cross part of individuals—from our college students and stakeholders, to our famend researchers and innovators who’re fairly actually curing illnesses, making discoveries and producing options that make the world more healthy, safer, stronger, and extra simply.

Working for the College of Drugs & Dentistry

The Undergraduate Medical Training workplace within the College of Drugs & Dentistry helps college students in a four-year program resulting in the diploma of Physician of Drugs (MD).


This place is primarily accountable for the Tutorial Data space of the MD Program. It will embody overseeing scholar professionalism; administration of scholars on a go away of absence and their return; managing scholar tutorial mentoring/remediation and the tutorial standing course of; sustaining scholar MD information and overseeing the HBBFE course of. The Tutorial Data Administrator will help within the course of, analysis and collection of candidates to the MD Program in addition to put together for and take part in recruitment occasions.


  • Oversees scholar information within the Faculty of Physicians & Surgeons of Alberta’s (CPSA) Undergraduate Trainee (UGT) Software Monitoring System, liaising with college students and the CPSA as required
  • Coordinates and administers the MD Program bundle for the incoming Yr 1 MD college students, uploads to MedSIS and responds to scholar inquiries
  • Manages scholar immunization information; distributes required kinds, opinions and tracks accomplished documentation, responds to scholar inquiries and collaborates with the College Well being Centre as required
  • Administration of HBBFE (Human Blood or Physique Fluid Publicity) reporting and inquiries
  • Commissions scholar and alumni documentation as required for different universities, provincial Schools of Physicians & Surgeons, CaRMS and different licensing our bodies all through Canada and the USA
  • Assists all capabilities associated to the preparation for the A number of-Mini Interview (MMI)

Minimal {Qualifications}

  • Minimal postsecondary diploma in Training or mixture of training and expertise shall be thought-about
  • Distinctive organizational expertise with the flexibility to multi-task and set priorities whereas maintaining shut consideration to element
  • Superior oral and written communication, interpersonal and relationship-building expertise
  • Robust dedication to shopper service with a constructive, skilled method
  • Skill to keep up excessive ranges of professionalism
  • Wonderful proofreading expertise for all capabilities associated to admission of candidates to Drugs Program
  • Skill to work independently and in a workforce setting, on all kinds of duties with competing priorities

Most well-liked {Qualifications} 

  • Proficient in Microsoft Workplace, Google Purposes and social media; familiarity with PeopleSoft and SiteCore can be an asset
  • Understanding of procedures and insurance policies that govern the College and the College basically, and the areas of admissions/information particularly is an asset

Word: On-line functions are accepted till midnight Mountain Customary Time of the time limit.

We thank all candidates for his or her curiosity; nonetheless, solely these people chosen for an interview shall be contacted.

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