Accounts Assistant

Job Function

The Faculty of Medical, Veterinary and Life Sciences has created a Finance Service Centre of Excellence that’s targeted on offering excessive ranges of service to stakeholders and develops a tradition of steady enchancment. The position holder can be anticipated to help the Finance Hub Group Chief in optimising and standardising the providers that the Hub supplies to the Colleges throughout the Faculty. They are going to have a transparent understanding of the wants of the shopper base and the College customary accounting and transaction administration processes and can work to offer an efficient and environment friendly service degree supply. In doing so, they are going to be anticipated to work with Faculty administrative workers to make sure that buy to pay, gross sales invoicing, journal processing and underlying knowledge integrity are delivered in a managed, efficient and environment friendly method utilising the suitable customary College course of and methods.

Predominant Duties and Duties

1. Provision of Transaction Companies to Colleges throughout the Faculty.
The position holder can be a part of a single staff working throughout the Faculty Finance Perform and delivering the next providers to Colleges:
Buy Order Processing: guaranteeing that orders are positioned by means of Agresso on a well timed foundation and are compliant with all inside laws, together with Procurement necessities, budgetary checks and VAT checks
Communication with inside prospects to make sure that they’re conscious of the standing of their orders
Guarantee GRN processing is correctly carried by finish customers in relation to the orders and that automated matching of provider invoices can happen by means of the central College AP operate
Offering a single level of contact to customers to help buying queries together with excellent orders, value queries, again orders and monitoring of order numbers
Present a single level of contact for the acquisition of providers utilizing buying playing cards
Course of orders for journey guaranteeing that College laws are complied with
Gross sales order processing: guaranteeing that gross sales invoices are processed on a well timed foundation and in compliance with documented inside controlsJournal processing: the Hub will present journal processing providers for Colleges
Processing journals in accordance with the documented strategy of the Hub and guaranteeing that every one inside controls are correctly complied with
There can be further providers that the Hub will present in relation to the supply of ad-hoc info e.g. for audit requests and provider standing orders and reconciliations.
Help within the manufacturing of this info as required

2. Provision of Excessive Ranges of Buyer Service
An important factor of the success of the Finance Hub is that finish customers (teachers and administrative workers from the Colleges) obtain a excessive degree of customer support, that their requests are handled promptly and that they’ve a named, accountable particular person throughout the staff coping with their request.
The position holder is anticipated to work throughout the Hub staff to ship on this goal. Particularly they would be the named, accountable contact for a selected space of the Faculty.
Whereas the Hub can be centrally situated, it’s possible that finish customers could require nose to nose contact with a view to help their requests. The position holder can be anticipated to journey between the College’s campuses with a view to facilitate this.

3. Normal Finance Workplace Duties
The position holder can be anticipated to carry out the next further workplace duties:
Normal duties regarding the workplace reminiscent of photocopying, answering phone queries, helping college students and workers with finance course of queries
Submitting of products obtained notes and many others.
Opening and distribution of mail

Data, {Qualifications}, Expertise and Expertise

Data/{Qualifications}
Important
A1 Scottish Credit score and Qualification framework degree 5 or 6 (nationwide 5 or 6, Scottish Vocational Qualification degree 2 or 3) or equal together with Maths and English.
A2 Data and understanding of finance course of compliance and its significance.
A3 Use of Microsoft Workplace Packages – Phrase, Excel, Outlook.

Fascinating
B1 Data of company/ monetary methods, insurance policies and procedures.

Expertise
Important
C1 Wonderful interpersonal & communication expertise, each verbal & written, with the power to speak successfully with all grades of workers each internally & externally.
C2 Numeracy and the power to know and talk monetary info.
C3 Capacity to enter monetary info precisely into Agresso/equal.
C4 Capacity to organise & prioritise personal workload, work with minimal supervision and to multi-task.
C5 Correct keyboard expertise with a working data of accounting methods, spreadsheets & phrase processing.
C6 Consideration to element and the power to problem, guaranteeing coverage and procedures are adhered to.
C7 Capacity to work in a change atmosphere.

Expertise
Important
E1 Capacity to reveal the competencies required to undertake the duties related to this degree of put up having acquired the mandatory data and expertise in an identical position.
E2 Expertise of working successfully in a monetary atmosphere at an applicable degree.
E3 Expertise of multi–tasking, utilizing personal initiative and being buyer oriented.
E4 Expertise of working beneath stress and prioritising workload.
E5 Expertise of working in a buyer targeted atmosphere.

Fascinating
F1 Good working data of Agresso and College monetary processes.

Phrases and Situations

Wage can be Grade 4, £22,681 – £25,138 every year.

This put up is full time (35 hours p/w) and open ended.

As a part of Group UofG you’ll be a member of a world altering, inclusive group, which values ambition, excellence, integrity and curiosity.

As a valued member of our staff, you possibly can count on:

1 A heat welcoming and fascinating organisational tradition, the place your abilities are developed and nurtured, and success is well known and shared.

2 A superb employment package deal with beneficiant phrases and situations together with 41 days of go away for full time workers, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, advantages and low cost packages.

3 A versatile strategy to working.

4 A dedication to help your well being and wellbeing, together with a free 6-month UofG Sport membership for all new workers becoming a member of the College  https://www.gla.ac.uk/myglasgow/workers/healthwellbeing/.

We imagine that we are able to solely attain our full potential by means of the abilities of all. Equality, range and inclusion are on the coronary heart of our values. Purposes are significantly welcome from throughout our communities and specifically individuals from the Black, Asian and Minority Ethnic (BAME) group, and different protected traits who’re under-represented throughout the College. Learn extra on how the College promotes and embeds all features of equality and variety inside our group https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We promote the ideas of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and maintain bronze, silver and gold awards throughout the College.

We’re investing in our organisation, and we are going to spend money on you too. Please go to our web site https://www.gla.ac.uk/discover/jobs/ for extra info.