Admin Officer

About Bahar

Bahar Group is an impartial non-profit and non-governmental group that gives humanitarian support to susceptible individuals with none discrimination in all its varieties. BO is working to reply to the wants and primary necessities of the humanitarian disaster in Syria in the course of the affected communities brought on by the battle the essential ideas of BO’s actions are to reinforce the essential residing requirements of the affected inhabitants by delivering humanitarian support based mostly on the wants.

Goal of Place:

Offering day-to-day help to the finance and Logistics departments, performing duties akin to ex-pat and (worldwide) customer help, flight and lodge reservations, lease settlement funds, facility administration, and correct paper path upkeep for all Admin-related transactions.

Job Duties and Duties:

A- Services / Workplace Administration/Finance

• Overseeing the power administration of working locations together with well being and security necessities.
• Supervision cleansing workers to all the time make sure that the workplace of unpolluted and compliant with well being and security requirements.
• Make sure that the workplace is stocked with cleansing and stationery provides and that each one gadgets are launched from inventory in a managed method.
• Handle related lease agreements for BAHAR premises.
• Be sure premises meet safety, well being, and security requirements.
• Preserve money transactions within the HQ and Discipline Places of work together with reviewing supporting paperwork for funds.
• Oversee and guarantee a well-documented paper path in admin recordsdata.
• Preserve the stock for all BAHAR amenities within the location (places of work and visitor homes)

B- Organizing flight and lodge reserving and funds.

• Handle lodge reservations for employees.
• Handle flight bookings for employees.
• Guarantee all supporting paperwork for the cost course of for tickets and accommodations.
• Carry the market surveys to determine secure and cheap accommodations for nation applications.
• Guarantee appropriate and satisfactory administration of procedures and reporting.

C- Occasion Administration

• Assist this system to determine and choose accommodations for workshops, coaching, and conferences.
• Course of the funds for all workshops and seminars.

D- Visibility materials, printing, and translation:

• Coordinate with Logistics, media, and procurement groups for printing enterprise playing cards, ID playing cards, recordsdata, folders, and required materials.
• Facilitate and coordinate with translators to translate the required paperwork in English, Turkish, and Arabic and course of cost of it.

Educational Qualification/s and Skilled Expertise:

• Diploma in public administration, enterprise administration, social science, or related.
• A two years expertise within the humanitarian sector in at the least one of many following areas: logistics, admin.
• good English, Turkish, and Arabic language expertise.
• Laptop literate and good data of Phrase and Excel.
• Means to work with individuals from various backgrounds and cultures.
• Wonderful communication and interpersonal expertise.
• Wonderful teamwork expertise and the flexibility to construct good relations each internally and externally.
• Expertise in safety and security administration.
• Expertise in liaising with authorities businesses.
• Means to work in a scientific and arranged method.
• The flexibility to prioritize competing calls for.

The anticipated competencies embody.

• Maintains confidentiality.
• Buyer focus – proactively and successfully works with others to attain the perfect outcomes.
• Dedication to humanitarian ideas and values.
• Works in an organized method and meets required high quality and timelines.
• Feminine candidates are inspired to use.

Safeguarding & Ethics:

Bahar is dedicated to making sure that each one people we come into contact with via our work, whether or not group members, group members, program contributors, or others, are handled with respect and dignity. We’re dedicated to the core ideas relating to the prevention of sexual exploitation and abuse laid out by the UN Secretary-Common and IASC. We is not going to tolerate youngster abuse, sexual exploitation, abuse, or harassment by or of our group members. As a part of our dedication to a secure and inclusive work setting, group members are anticipated to conduct themselves in an expert method, respect native legal guidelines and customs, and cling to the Bahar Code of Conduct Insurance policies and values always. Group members are required to finish necessary Code of Conduct e-learning programs upon rent and on an annual foundation.