Admin Support, Disability Support Program (Secretary 2)

Job title:

Admin Support, Disability Support Program (Secretary 2)

Company

Government of Nova Scotia

Job description

Competition # : 43699Department: Community ServicesLocation: HALIFAXType of Employment: TermUnion Status: NSGEU – NSPGClosing Date: ​08-Aug-24 ​ (Applications are accepted until 11:59 PM Atlantic Time)Designation StatusAbout UsAt the , we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program(DSP).The Disability Support Program (DSP) is committed to fostering innovative ways to empower individuals with disabilities to pursue their vision of a fulfilling life. We are on a journey to implement international best practices that uphold human rights and choice to enhance the way people engage with their communities. We envision Nova Scotia as a place where people with disabilities can choose the life they want to live, in communities that are welcoming, inclusive and supportive. A life where individuals can build authentic relationships, explore their interests, and achieve their full potential as valued citizens in their communities.About Our OpportunityAre you a multi-tasker with excellent communication skills who thrives in a fast-paced environment?The Disability Support Program (DSP) is engaging in transformative projects that are changing how our programs and services are delivered. DSP serves adults, families and youth with disabilities in a range of community-based programs and we need Admin Support to help ensure these programs run seamlessly.This is a busy role where you are responsible for a wide range of administrative duties. You are considered the communication hub of the office, connecting everyone to everything. You are a critical team resource who ensures that administrative functions of the office operate efficiently by planning and coordinating office and administrative services and providing staff and partners with current and up-to-date information.Primary AccountabilitiesYou will provide support to the Director(s) and various Program Managers by handling a variety of tasks, all the while ensuring that all interactions are positive and welcoming. A few of your key responsibilities include:

• Coordinating electronic calendars, arranging meetings within the office and in various communities.
• Coordinating office equipment and technology as well as supporting, and trouble shooting with staff as required
• Preparing cheque requisitions for payment on behalf of various projects
• Preparing various confidential correspondence across our various programs
• Responding to inquiries from the public, agencies, and departments for multiple program areas
• Maintaining accurate data and statics along with preparing statistics and reports
• Reviewing, sorting, and distributing mail

Qualifications and ExperienceYou will have a one (1) year business administration course plus a minimum of three (3) years of administrative support experience, or an equivalent combination of training and experience.You thrive in a team-oriented environment, readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent office software. You’re comfortable working autonomously in a fast-paced, challenging work environment and managing tasks effectively. Demonstrating a high degree of tact and diplomacy is second nature to you. Meticulous organization is your forte and your keen eye for detail ensures nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyWe recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

• A completed related bachelors degree
• Four (4) years total related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: .Working ConditionsYour regular work week is 35 hours, with 7-hour days. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various Government Departments as well as other agencies.Additional InformationThis is a term employment opportunity with an anticipated end date of September 22, 2025. The appointment status (‘term’, ‘temporary’, or ‘casual’) is dependent on the start date of the successful candidate.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: CL 18Salary Range: $1,684.00 – $1,884.17 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].

Expected salary

$1684 – 1884.17 per month

Location

Halifax, NS

Job date

Fri, 26 Jul 2024 22:35:46 GMT

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