Administration and Finance Officer

About the role

This new role would suit someone with administration and finance experience who is naturally very well-organised, able to build strong relationships, enjoys working with lots of partners, and is committed to climate action and justice. The successful applicant will also have an eye for detail and be able to quickly respond to new opportunities and challenges.

You’ll be part of the small SCCS secretariat team that provides support to our diverse members, so you’ll need to be a great communicator, enthusiastic, proactive and willing to be flexible when things change.

Being right at the heart of what we do, you’ll understand how a small charity functions and the importance of strong administrative and financial processes as a backbone to success. You’ll help provide the glue that holds a diverse coalition together, enabling it to be greater than the sum of its parts.

From taking minutes at meetings with MSPs, helping deliver our campaigns to making sure invoices are paid on time – this is a varied and rewarding role and we are looking for someone keen to be a key part of the Scottish climate movement and get stuck into everything it involves!

About SCCS

Stop Climate Chaos Scotland (SCCS) is Scotland’s climate coalition, bringing together over 70 civil society organisations campaigning together on climate change.

Our membership is diverse and includes national and community organisations working on:

• Climate justice
• Environment and nature
• Gender and social justice
• Faith and belief
• International development
• Worker and human rights
• Health and inequality

Together, we represent hundreds of thousands of people across Scotland and stand in solidarity with communities most affected by climate impacts around the world. We collaborate with our members to build strong public support for faster climate action. We use this support to influence decision-makers to put in place fair, effective policies to reduce emissions and benefits for everyone.

Key tasks

• Lead on all aspects of charity administration, relating to membership, governance, finance and events and campaigns.
• Manage various day-to-day financial processes, for example raising invoices, reconciling bank statements, and preparing financial reports (currently, financial software Xero is used)
• Act as the main point of contact for SCCS, including for current and new member enquiries, and maintain coalition membership records and databases
• Organise, attend and take minutes for internal and external meetings
• Provide campaign support, such as preparing resources, organising events and drafting newsletters
• Update the SCCS website and post content on social media channels
• Other tasks as required, working closely with the Coalition Manager and board

Person specification

Knowledge, experience and skills

Essential

• At least 1 year of experience in an administrative role
• At least 1 year of experience managing day-to-day financial processes, ideally for a charity
• Experience organising and producing materials for meetings and events, including taking minutes
• Ability to work collaboratively with multiple partners and build and maintain strong relationships
• Excellent written and verbal communication skills
• Excellent IT skills
• Able to work flexibly and identify and act on opportunities for improving processes and ways of working
• A positive approach and the ability to be systematic and solve problems
• Able to prioritise and organise a busy workload
• Demonstrable commitment to action on climate change and climate justice

Desirable

• Experience of supporting charity boards
• Knowledge of civil society and political structures and processes in Scotland
• Awareness of charity legal processes and reporting procedures
• Experience of posting website and social media content

Qualifications

No specific qualifications are required for the role: the knowledge, skills and experience of the successful candidate will be more important than formal academic qualifications.

Terms and conditions

• Salary: £27,000 pro rata, so £16,200 for 3 days a week
• Hours: 3 days a week (21 hours), which can be spread across 4 or 5 days. The post holder may need to work the occasional evening or weekend, for which time off in lieu will be granted. Overtime will not be paid.
• Location: Primarily from home, with occasional office working in central Edinburgh. Other travel may be required to meetings, most often in the central belt, but occasionally in other parts of Scotland or the UK (for which travel expenses will be paid).
• Line manager: Stop Climate Chaos Scotland Coalition Manager
• Holiday: 28 days annual leave plus 11 days statutory holidays (pro rata).
• Pension: Stop Climate Chaos Scotland operates a pension plan with NEST and our pension benefits exceed the statutory minimum.
• We can only employ candidates with the right to work in the UK.

Closing date: 9am on Monday 9th February.
Interview date: Shortlisted applicants will be invited to attend an interview in Edinburgh on Friday 13th February.

Depending on the volume of applications we receive, unfortunately we may not be able to respond directly to all applicants. We will offer feedback to everyone we interview.

Equality and diversity

SCCS is committed to working in a way in which everyone feels supported, valued, and able to be their full selves. To help us achieve our vision of climate justice for all, we need more diverse people involved. People of colour, working class and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector, so we are particularly interested in receiving your application. Please contact us to discuss any additional support you may need to complete your application.