Administration Manager (NUS Cities)

National University of Singapore

Job Description

NUS Cities is a university-wide, interdisciplinary entity hosted throughout the Faculty of Design and Engineering. It goals to be an open and inclusive collaborative platform for Training, Analysis, and Advisory Companies with a core workforce of college, adjunct specialists, and seasoned practitioners drawn all through NUS in addition to different universities and establishments internationally. NUS Cities plans to supply strategic recommendation drawing from numerous experience and analysis to handle city programs challenges that require interdisciplinary options.


On this place, the appointee is accountable to successfully lead and drive the final administration inside NUS Cities to assist the Centre’s enterprise targets which incorporates human sources, finance, procurement, and operations. The appointee can also be anticipated to have data in enterprise course of reengineering (BPR) practices to query the established order, to rethink and redesign present enterprise processes to allow the Centre to operate extra successfully.

Job Responsibilties

Human Assets

  • Accomplice with stakeholders to fulfil NUS Cities’ hiring wants in alignment with the Centre’s strategic enterprise targets and targets.
  • Monitor and report human sources duties to the important thing stakeholders in a well timed method.
  • Draft job description and spotlight job necessities with key stakeholders to fulfil hiring wants.
  • Handle NUS Scholar Work Scheme (NSWS) to supply, observe and pay NUS College students who’re contributing in direction of NUS Cities.
  • Handle the session work / contract-for-service when mandatory.
  • Perceive hiring processes and work with the HR Companions to make sure clean processing of all hiring wants.


Procurement & Finance

  • Monitor and handle annual funds.
  • Work with stakeholders to suggest funds for every monetary yr.
  • Chargeable for all NUS Cities associated purchases (IT Tools, Fixtures and Fittings, Minor Workplace Works, Mounted Property, Catering, and so forth.) in compliance with the College’s tips and course of.
  • Monitor and handle procure objects to make sure objects are delivered easily.
  • Work with Procurement and Finance colleagues to make sure immediate cost to suppliers and repair suppliers.
  • Work intently with requestors and approvers to fulfil purchases whereas monitoring the working funds. 
  • Conversant in the procurement processes and work intently with the procurement enterprise companions to make sure clean processing of all procurement wants. 


Basic Workplace Administration

  • Enterprise Course of Re-engineering (BPR) & Automation
  • Establish course of ache factors and supply for answer(s) to alleviate the ache factors.
  • Develop inside processes to allow efficient working fashions.
  • Leverage on present, NUS IT authorised purposes to seek out options.
  • Analysis and deploy purposes which might profit the workforce (e.g. hasten processes, cut back workload, automate repetitive duties, and so forth.).
  • Guarantee gear wants are met inside NUS Cities. 
  • Report gear points with the related items and make sure that gear is well-maintained and usable. 
  • Area administration to make sure all workstations are in working order.


Tutorial Work 

  • Accomplice and talk intently with school members and the educating workforce to facilitate clean supply of educating associated duties.
  • Work with the administration, division directors, Workplace of Undergraduate Programmes colleagues and educating assistants to plan and implement programmes beneath NUS Cities.
  • Prior expertise in ModReg / EduRec / CMIS is extremely valued however not obligatory.



  • Work with key stakeholders to make sure the contents in NUS Cities web site are frequently up to date.
  • Work with CDE Comms workforce to formulate, strategize and execute advertising and communication efforts to allow excessive outreach for NUS Cities.
  • Multi-platform communication technique and planning (e.g. social media, web site, YouTube, and so forth.).
  • Put together PowerPoint deck / slides to speak throughout info in a concise and visually interesting method.


  • At the very least 8 to 10 years of related working expertise in company administration.

  • Conversant in HR, Finance and Procurement course of.

  • Expertise in start-up atmosphere could be helpful however not obligatory

Extra Data

Location: Kent Ridge Campus

Group: Faculty of Design and Engineering

Division : Dean’s Workplace (Faculty of Design & Eng)

Worker Referral Eligible:

Job requisition ID : 21385

View or Apply
To assist us observe our recruitment effort, please point out in your cowl/motivation letter the place ( you noticed this job posting.

Job Location