Administration Officer

Organisation: Proper To Play Worldwide

Division/Division: Headquarters

Work Association: A mix of in-office and remote-working in accordance with Proper To Play’s work association and the operational wants of the division (round 2 days per week in our London workplace in Kennington).

Authorised to work in: UK (Eligible to work legally with out requiring work visa sponsorship)

Goal Hiring Vary: Ranging from GBP32,961 every year (relying on expertise)

Stories to: Vice President, Affect & High quality

Contract Period: Everlasting / Full-time

Utility Closing Date: 17 April 2024 23:59 BST

ABOUT US:

Proper To Play is a world organisation that protects, educates and empowers kids to rise above adversity by the ability of play. We assist thousands and thousands of kids annually to remain at school and out of labor, to stop life-threatening ailments and to remain secure from exploitation and abuse. We’re the main world improvement group that makes use of play to rework the lives of kids and youth impacted by poverty, warfare, illness and inequality.

Established in 2000, Proper To Play reaches kids by experiential programming in 14 international locations in Africa, Asia, the Center East, and North America. These applications are supported by our headquarters in Toronto, Canada; London, UK and 7 nationwide workplaces throughout Europe and North America.

With a shared ardour for our mission, our Tradition Code guides how we act and work together based mostly on 5 core pillars:

• Settle for Everybody – Be intentional about inclusion
• Make Issues Occur – Search alternatives to steer and innovate
• Show Braveness – Act with integrity
• Display Care – Take care of your self and each other
• Be Playful – Have enjoyable at work

Please go to our website to study extra about who we’re and what we do, and watch this video to seek out out concerning the 5 pillars of our Tradition Code.

ROLE SUMMARY:

The Administration Officer offers a variety of administrative and programmatic help to the Program High quality and Affect (PQI) Group and Govt Group (ET) Members based mostly within the UK.

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WHAT YOU’LL DO:

#1. Administrative Assist (30% of Time)

• Gives cowl on administrative obligations and procurement throughout the absence of the UK Finance and Operations Supervisor
• Arranges and organises video conferences occasions and conferences as required by ET members
• Manages the agendas as required by ET members based mostly within the UK
• Helps ET members to develop enterprise instances and / or high-quality displays as required.
• Gives administrative help to all ET occasions and in-person conferences within the UK together with arranging services, provides, meals, resort bookings, and many others.

#2. Undertaking Planning and Administration (20% of Time)

• Helps the event of PQI, Nation Workplace (CO), Partnerships and Folks and Tradition (P&C) annual implementation plans towards org technique
• Tracks PQI, CO and P&C workforce progress towards annual implementation plans
• Helps ET members within the UK to organize, monitor and report on their Annual Efficiency Settlement.
• Manages and coordinates discreet enchancment tasks corresponding to managing a advisor to ship a chunk of labor.

#3. Journey (15% of Time)

• Gives sensible help to ET members on preparation, submission, approval and monitoring of Journey Authorization Varieties (TAFs) and expense claims by gathering related knowledge and finishing related varieties.
• Works with nation programmes on ET members’ journey agendas and logistical preparations together with processing of visas
• Helps workforce members by all journey preparations, together with visa purposes
• Tracks PQI and P&C workforce journey (towards plans and price range)

#4. Price range Administration and Monitoring (10% of Time)

• Helps the annual budgeting course of for the next ET members: Chief Folks and Tradition Officer, Vice President, Nation Places of work, Vice President, Affect & High quality, and Vice President, International Program Partnerships and works throughout the broader groups to make sure the appropriateness of assumptions.
• Displays the budgets vs precise experiences and attracts consideration to the ET members based mostly within the UK and works with the supervisors to handle variances the place wanted.
• Facilitates the procurement course of and funds of suppliers, consultants and distributors contracted immediately by ET members based mostly within the UK and PQI.
• Helps mid-year price range reforecast

#5. PQI Assist and Coordination (10% of Time)

• Coordinates all conferences of the PQI Senior Administration Group together with facilitating agenda setting, making ready action-based minutes and following up with workforce members on progress towards actions.
• Develops, coordinate and disseminate PQI workforce journey and go away schedules
• Units up shared conferences and handle agendas for PQI, together with working with nation groups to determine on agenda objects for Neighborhood of Practices (CoPs)
• Coordinates all broader PQI recurring conferences (e.g. PQI assembly, HQ world) together with facilitating agenda setting, making ready action-based minutes and following up with workforce members on progress towards actions.
• Manages the International Program Unit submitting system
• Serves because the contact individual for all inner and exterior requests for data and communication supplies

#6. Studying (10% of Time)

• Coordinates quarterly studying from tasks – creating briefings for comms and inner studying periods
• Helps annual reporting – gathering attain and program insights to share with comms, fundraisers and many others.

#7. Different obligations as required (5% of Time)

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WHAT YOU’LL BRING (ESSENTIAL):

EDUCATION/TRAINING/CERTIFICATION:

• Bachelor’s diploma or equal in administration, administration, worldwide improvement or associated self-discipline; or equal work expertise

EXPERIENCE:

• Substantial expertise in program help and/or administration in nationwide or worldwide organisations
• Expertise or demonstrated abilities in supporting planning processes and monitoring progress
• Expertise in managing and monitoring budgets
• Expertise in making ready action-based minutes and following up on actions

COMPETENCIES/PERSONAL ATTRIBUTES:

• Extremely organized, skill to set priorities and full a number of duties on time to a top quality
• Inquisitiveness, quick and keen learner
• Capacity to collaborate with culturally and geographically numerous groups
• Possess customer-centric mindset and method to decision of points
• Robust consideration to element

TECHNICAL SKILLS:

• Proficiency in the usage of Microsoft Workplace Suite (Phrase, Excel and PowerPoint, and many others.)

LANGUAGES:

• Fluency in spoken and written English

BONUS IF YOU’LL BRING (NOT ESSENTIAL):

• Fluency in spoken and written one other language (Arabic, French, Portuguese, and many others.)
• Expertise of working immediately with multiple supervisor

WHAT YOU’LL GET:

The chance to collaborate with an progressive, enjoyable workforce who’re captivated with working with kids and youth. You’ll acquire expertise working for a globally recognised organisation with a wholesome tradition premised on our Tradition Code (settle for everybody, make issues occur, show braveness, reveal care and be playful). You’ll be immersed in an atmosphere the place studying and improvement is inspired and valued, and “play” is appreciated as a core avenue to constructing group.

• Aggressive wage and advantages
• Versatile work preparations (e.g. do business from home and flex hours)
• 25 days annual go away
• 5 private studying and improvement (L&D) days per 12 months
• Annual studying week
• Annual workers recognition awards
• Alternative to attach with staff throughout our workplaces (e.g. Fb Office)
• Alternative to have interaction in world tasks and initiatives
• Wellness applications
• Playful actions and occasions

apply

If you’re inquisitive about making use of for this place, please apply along with your resume and canopy letter in English by way of the appliance hyperlink.

Utility Hyperlink: https://righttoplay.hiringplatform.ca/172074-administration-officer/733479-application-form/en

Whereas we thank all candidates for his or her curiosity, solely these chosen for interviews will probably be contacted. Shortlisting of purposes will start instantly and interviews could also be held earlier than the time limit.

Proper To Play offers equal employment alternatives to staff no matter their gender, race, faith, age, incapacity, sexual orientation or marital standing. As such, we encourage teams who’ve been traditionally deprived with respect to employment to use for positions at Proper To Play. We provide a family-friendly atmosphere that permits for versatile work preparations in an effort to help workers variety and guarantee a wholesome work-life steadiness.

We worth and promote a tradition of variety, fairness, inclusion, and belonging. Must you require any accessibility associated lodging or particular changes to make sure truthful and equitable entry all through the recruitment and choice course of, and thereafter, please attain out to the Folks & Tradition workforce by electronic mail at careers@righttoplay.com. All data offered will probably be handled as confidential and used solely to offer an accessible candidate expertise.

We’re a child-centered group. Our recruitment and choice procedures replicate our dedication to the protection and safety of kids in our applications. The profitable candidate will probably be required to offer a passable Weak Sector Screening or equal prison verify as a situation of employment.

To study extra about who we’re and what we do, please go to our web site at www.righttoplay.org.uk