Administrative and Finance Officer

Position Title: Administrative and Finance Officer

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 01 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Protection Division (PXD) within IOM is responsible for specialized protection interventions that aim to address protection risks by preventing or responding to actual or potential violations of rights defined by relevant international instruments including migration, human rights, refugee, and international humanitarian law. PXD works to ensure the upholding, or restoration of the rights of individuals who are vulnerable to or at risk of violence, abuse, exploitation, discrimination, neglect, and deliberate deprivation. PXD also supports other IOM divisions and departments in protection mainstreaming.

PXD is the thematic home for inter alia, combating human trafficking, child protection, addressing gender-based violence (GBV); addressing xenophobia and racism; disability inclusion; housing, land, and property as well as return and reintegration. In partnership with IOM divisions and departments and external stakeholders, PXD responds to protection needs in both humanitarian and non-humanitarian settings through the following six programmatic pillars: data, research, and learning; training and capacity development; advocacy and communications; convening and dialogue; direct assistance; and thematic guidance.

The Cooperation on Migration and Partnerships to Achieve Sustainable Solutions (COMPASS) programme, funded by the Government of the Netherlands, is a global initiative, in partnership with 14 countries, aimed at strengthening migration governance, fostering multi stakeholder cooperation, and providing services that facilitate safe, orderly, and regular migration. The ‘COMPASS – Migration Partnership Funding’ (MPF) programme is an add-on to the ongoing COMPASS partnership to enable the identification of demand-driven activities in 8 countries.

Under the overall supervision of the Senior Programme Manager (COMPASS) and the direct supervision of the Resources Management Officer (RMO) of COMPASS programme, in close collaboration with the COMPASS management team and the Heads of Units at of PXD at Headquarters (HQ), the Administrative and Finance Officer will be responsible and accountable for supporting, monitoring, reporting and coordinating all administrative, human resource, financial and budgetary functions of the COMPASS and COMPASS MPF programmes.

Core Functions / Responsibilities:

1. Contribute to the monitoring and overseeing the financial management activities of the COMPASS and COMPASS MPF Programmes including the oversight of financial expenditure, accountability and projectization of staff; and participate in the financial analysis of projects implemented by the Office as required.
2. Provide technical support to implementing Country Offices for COMPASS and COMPASSMPF on matters related to IOM administrative issues and regulations with the view to increase their effectiveness and compliance; prepare for verifications, monitoring visits, audits and draft responses to auditors and donors.
3. In coordination with the RMO, monitor the administrative and financial management for all activities of COMPASS, COMPASS MPF and projects relevant to the Protection Division.
4. Monitor budget control processes and the financial status of the Programmes’ activities and inform and update the RMO and the Programme Coordinators accordingly. Review regular financial reports, identify bottlenecks and recommend action to resolve problems or correct errors, and highlight any unusual trends.
5. Participate in the development of effective monitoring mechanisms and tools to facilitate analysis, oversight, accountability and senior management decision making.
6. Draft forecasts, interim and final financial reports to donors and support the preparation of supporting documents in coordination with COMPASS and COMPASS MPF implementing Country Offices.
7. Provide support to the RMO and the COMPASS Management team throughout the programmes’ cycle to facilitate compliance with IOM’s policies and procedures, IOM financial and procurement regulations, accounting procedures, and donor regulations.
8. Facilitate and support the recruitment and drafting of Post Descriptions for support staff under the COMPASS programmes at PXD HQ, in coordination with the supervisors, RMO and Relevant Departments in HQ.
9. Closely coordinate with the relevant administrative, human resources, finance, and procurement logistics assistants of each of the COMPASS and COMPASS MPF implementing Country Office to facilitate adequate oversight, compliance and harmonized reporting.
10. Facilitate the logistical and administrative support related to meetings and events organization.
11. Attend coordination and governance meetings, provide updates and support on financial and administrative matters relating to the COMPASS and COMPASS MPF programmes and relevant PXD Units.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA),Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience

• Experience in all areas of financial administration including financial management, accounting and budgeting of Global, Cross-Regional or Regional projects • Experience in human resources, procurement and logistics;
• Experience using an Enterprise Resource Planning system,
• Experience in emergency operations an advantage; and,
• Experience in monitoring and evaluation and / or audit an advantage.

Skills

• Knowledge of IOM’s mandate, structure and ways of working;
• Promotes active listening and continuous learning;
• Demonstrated excellent written and verbal communication skills;
• Demonstrated strong organizational, time management and coordination skills;
• Strong analytical and strategic thinking skills;
• Team-oriented, but with capacity to work independently and with minimal supervision;
• Personal commitment, efficiency, and flexibility; and,
• Adaptation capacity to respond in a proactive manner to trends, changes and opportunities arising in the environment.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 01 October 2024.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 18.09.2024 to 01.10.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2024 563 Administrative and Finance Officer (P2) Geneva, Switzerland (59154934) Released

Posting: Posting NC59154935 (59154935) Released