Administrative Assistant

International Rescue Committee

Job Background/Overview:

The International Rescue Committee (IRC) is seeking a dynamic Administrative Assistant who is eager for direct exposure to operational and fundraising support on a high-performing global team.

Since its inception in 1933, the IRC delivers lasting impact to refugees fleeing from war or disaster by offering lifesaving care and life-changing assistance, and empowering individuals and communities to become self-reliant. This role is responsible for running a diverse and critical range of administrative, logistical management, and operational support services for senior leaders in the International Philanthropy & Partnerships (IPP) and Global Philanthropic and Partnerships Services (GPPS) units – two teams of global fundraisers and subject matter experts who drive a significant portion of the IRC’s total private-sector revenue.

The ideal candidate is process-oriented, an excellent time manager, and will demonstrate passion for the IRC’s mission. They will enjoy a fast-paced, multi-faceted and multi-cultural environment with enormous opportunity for growth, learning and fun!

This is a great opportunity for someone interested in a career in the humanitarian or fundraising space.

Major Responsibilities:

  • Provide centralized support for the teams’ operational needs, including:

    • Maintaining accurate employee information, team-wide materials, systems, and projects;
    • Updating email distribution lists, Box access, and Microsoft Teams membership;
    • Assisting the Department Manager in the setup and orientation of new employees;
    • Handling logistics for select meetings (reserving rooms and setting up IT as needed);
    • Being an Integra (IRC’s Enterprise Resource planning) SuperUser, in order to assist team inquiries.
  • Act as the central logistics and administrative contact for the senior leaders across IPP and GPPS by implementing established department-wide communication, finance and travel policies, including:

    • Handle, review and submit expense reports, purchase orders, vendor contract payments and other finance transactions in a timely manner.
    • Make travel arrangements and provide operational support.
    • Manage cadence, scheduling, and agenda for pillar-level meetings.
    • Collect and distribute team updates for cross-departmental distribution.
  • Select Salesforce administrative duties (i.e. logging VP meetings).

  • Under the direction of the Director, assist in the coordination of team-wide projects.

  • Take on special daily or long-term projects as assigned.

Key Working Relationships:

Reports to: Director, Strategic Planning & Operations, Office of the VP IPP/GPPS (based in NY)

Works closely with: Department Manager, Office of the VP IPP/GPPS (based in NY)

Essential Qualifications:

Education:

  • 3 years’ experience/knowledge

Work Experience:

  • At least one year in a fast-paced office setting (internship experience counts too!)

Skills:

  • Solid Microsoft Office experience
  • Have a can-do attitude with a flexible disposition to handle fast-paced, shifting priorities
  • Excellent interpersonal and communication skills, interacting with a variety of internal and external contacts with confidence and poise
  • Strong listening skills and the ability to accurately follow guidance
  • Outstanding attention to detail and dedication to timelines
  • Ability and interest to work both independently and in a multifaceted, cross-functional team structure
  • Ability to handle change in a proactive and positive manner
  • Dedication to respect and maintain confidentiality of donor and employee information

Desired Qualifications:

  • Experience with Outlook email and calendar scheduling
  • Experience with Salesforce, Raiser’s Edge, or other donor database management system
  • Experience working in a non-profit development department
  • Prior experience working as an administrative assistant or team coordinator
  • Interest in a fundraising career
  • Experience working with high net-worth individuals and/or senior partners a plus

Working Environment:**

This role is hybrid and requires the ability to work on-site in the NYC office (vaccination required). Applicants must have a home or alternate workspace they can effectively complete their work from during regularly scheduled hours.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Compensation:

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

COVID-19 Vaccination Requirement:

In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity:

IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits:

We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

How to apply

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/42352?c=rescue

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