Administrative Assistant

Job title:

Administrative Assistant

Company

University of Glasgow

Job description

Job PurposeYou will play a key role in the work of the “Partnership for Change” project working with Professor Helen Minnis and the team. Partnership for Change is a randomised controlled trial, co-produced with parent collaborators with lived experience, that aims to develop, in collaboration with the NSPCC an infant and parent mental health support for families with children with family support services.The post-holder will be expected to work to a range of administrative and support services to the trial to support the recruitment and retention of participants. You will work with the Principal Investigator, Recruitment Manager and wider recruitment team to recruit and retain families into the research trial across both sites. You will also be expected to provide administrative assistance to support the day to day running of the trial.Main Duties and Responsibilities1. Deliver a range of administrative and/or customer services in support of project outcomes including screening information provided by referrers to establish eligibility for participation in Partnership for Change.2. Prepare documents, presentations and other materials to a clear brief, using established formats and standard software packages.3. Maintain project plans and budget tracking and supporting documentation as required.4. Prepare straightforward analysis, interpretation and data manipulation.5. Prepare and manage communications and engagements with a range of stakeholders including our partners NSPCC and referring organisation including assisting with diary management.6. Collaborate with colleagues and participate in team/group meetings/seminars/workshops across the research Group/School/College/University and wider community [e.g. Academic and Industrial Partners].7. Resolve issues, applying sound judgement based on experience, largely without reference to others to provide an effective service and clear advice to colleagues and customers.8. Undertake any other reasonable duties as required by the team.9. Engage in reasonable professional development activities as appropriate.10. To contribute to the enhancement of the University’s international profile in line with the University’s strategic plan.Knowledge, Qualifications, Skills and ExperienceKnowledge/QualificationsEssentialEither:A1. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.Or: Scottish Credit and Qualification Framework level 5 or 6 [National 5 or 6, Scottish Vocational Qualification level 2 or 3] or equivalent, and experience of personal development in a similar role.SkillsEssentialC1. Ability to undertake assigned tasks in a timely manner and to an acceptable standardC2. Detailed knowledge of relevant systems, equipment, processes and procedures including software packagesC3. Initiative and judgement to plan or schedule work days and weeks ahead, and to respond to changing requirements and resolve problems independentlyC4. Ability to communicate clearly, clarifying requirements, responding to colleagues and customers.ExperienceEssentialE1. Experience of working in a busy office environment or undertaking a similar role.Terms and ConditionsSalary will be Grade 4, £23,581 – £26,038 per annum.This post is part time (14 hours p/w) and has funding available until 30th May 2027New entrants to the University will be required to serve a probationary period of 6 months.As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.As a valued member of our team, you can expect:1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, , benefits and discount packages.3 A flexible approach to working.4 A commitment to support your , including a free 6-month UofG Sport membership for all new staff joining the University .We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our communityWe endorse the principles of and hold bronze, silver and gold awards across the University.We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.Closing date: 23:45 on Tuesday 21st January 2025

Expected salary

£23581 – 26038 per year

Location

Glasgow

Job date

Thu, 09 Jan 2025 02:12:20 GMT

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