Administrative Assistant

Job title:

Administrative Assistant

Company

University of Toronto

Job description

Date Posted: 06/11/2024
Req ID: 37837
Faculty/Division: Temerty Faculty of Medicine
Department: Postgraduate Medical Education
Campus: St. George (Downtown Toronto)
Position Number: 00041995Description:About us:Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.Your opportunity:Postgraduate Medical Education (PGME) offers a collaborative professional learning environment dedicated to supporting learners, faculty and staff. We offer a respectful team-oriented culture and value the dedication and innovation of all staff who contribute to our mission. We believe in ongoing improvement and innovation and promote a strong commitment to work-life balance among our employees.We are looking for a driven, detail oriented, and organized individual to join our team! The Administrative Assistant will be key in providing administrative support our Competency-Based Medical Education (CBME) initiatives and departmental projects, including organizing meetings, taking minutes, tracking project documentation and activities, and generating status and summary reports. Your superior interpersonal and anticipatory skills will contribute to the ongoing success of Postgraduate Medical Education initiatives.Your responsibilities will include:

• Coordinating meeting schedules, agendas, materials, action, and follow-up items
• Coordinating tasks for projects and other strategic initiatives with stakeholders, including tracking project progress, milestones, and timelines.
• Writing routine documents and correspondence; verifying the accuracy and completeness of documents
• Collating and organizing data for various reports
• Drafting summaries, program reports, and presentation materials
• Responding to enquiries and resolving issues within the defined scope of the role and redirecting as appropriate
• Handling sensitive and/or confidential information
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years of project coordination and documentation experience.
• Demonstrated experience with determining logistics, coordinating schedules/agendas, and taking meeting minutes.
• Experience writing reports and preparing presentations.
• Proficiency with MS Office, Adobe Suite, and Survey software
• Strong organizational skills to support multiple stakeholders.
• Excellent oral and written communication skills.
• Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a challenging and dynamic environment
• Ability to problem solve and deal effectively with multiple priorities with conflicting deadlines while maintaining a high degree of quality and accuracy
• Ability to maintain thestrictest of confidence in dealing with sensitive materials; adherence to relevant policies and procedures.

Assets (Nonessential):

• Project Management Certificate.

To be successful in this role you will be:

• Communicator
• Meticulous
• Multi-tasker
• Organized
• Resourceful

This is a term role until July 2025.Closing Date: 06/25/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 — $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Di FonzoLived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .

Expected salary

$65407 per year

Location

Toronto, ON

Job date

Thu, 13 Jun 2024 06:45:00 GMT

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