Administrative Assistant

Job title:

Administrative Assistant

Company

Government of Alberta

Job description

Job Information
Job Title: Administrative Assistant
Job Requisition ID: 60738
Ministry: Treasury Board & Finance
Location: EDMONTON
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: July 30, 2024
Classification: Administrative Support 5
Salary: ​$1,913.27 to $2,342.49 bi-weekly ($49,936 – $61, 138/year)The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:Treasury Board and Finance, Edmonton – Responsible for budget planning, financial management and economic analysis, as well as the administration of tax and revenue programs.For further information about Treasury Board and Finance, see our website atRole ResponsibilitiesAre you a multi-tasker who understands that detail oriented administrative work is critical to a team’s success? Do others find you consistent and reliable, always ready to step up to the challenge in busy times? Can you be both responsible and flexible in your approach to work? If your answers are yes, keep reading on!The Centralized Administrative Services unit within Treasury Board and Finance has a professional Administrative Assistant role that we are looking to fill. We are a collaborative and fast-paced team that supports multiple client groups. This is an exciting place to work with great learning experiences and room to build your professional networks.In this role you will provide administrative support to the Executive Director, including managing the Executive Director’s schedule, coordinating meetings, appointments and conference calls, preparing meeting materials and complex confidential documents such as briefings and correspondence, as well as documenting and preparing draft minutes from meetings as required.Additional responsibilities will include but not be limited to:

• Composing, editing and formatting correspondence, reports and agendas. Reviewing correspondence leaving branch to ensure it reflects professional standards.
• Coordinating fixed assets, accommodation, IT and other administrative requirements for the office. Assisting in organizing moves and ordering office furniture when necessary.
• Purchasing office supplies.
• Reconciling procurement card and invoices using 1GX.
• Making travel arrangements (including booking air and hotel accommodations) for Executives and staff members ensuring correct approval and forms used.
• Completing expense claims using 1GX.
• ARTS (Action Request Tracking System) creating, assigning, distributing and tracking action requests
• Assisting with Human Resources requirements.
• Records Management and Information Services.

You will have superior oral and written communication skills and well-developed problem-solving, consulting, and relationship-building skills. Ideally, you will work well independently, within a team-focused environment, and manage and prioritize tasks and issues concurrently within short time frames. We need a professional with a willing attitude and an inclusive approach. This exciting position is a great opportunity to demonstrate your administrative skills and your positivity while being part of a supportive and hard-working team.Please click on this to view the job description.APS CompetenciesCompetencies are behaviors that are essential to reach our goals in serving Albertans, and the foundation for our talent management programs, including hiring decisions. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The links below will assist you with understanding competencies:In this role, you will contribute to our team by demonstrating the following behavioral competencies:Systems Thinking: Has an in-depth knowledge of Alberta’s fiscal environment and how it impacts the Government of Alberta’s long-term borrowing needs. A strong understanding of financial theory and large capital market transactions is essential.Develop Networks: Uses network(s) to identify opportunities, gather information, and seek input into problems, with a view of minimizing the cost of borrowing to Albertans.Agility: Ability to anticipate, assess, and readily adapt to the changing financial climate, maintain resilience in times of uncertainty and effectively work in a changing environment.Drive for Results: Knowing what financial outcomes are important and maximizing resources to achieve results that are aligned with the goals of the Government of Alberta, while maintaining accountability.Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.Develop Self and Others: A commitment to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others.Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.QualificationsHigh school diploma and three years of related experience providing administrative support in financial services is required. Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required. Experience with SharePoint, ARTS and 1GX is strongly preferred. Basic knowledge of government/political processes, i.e. legislative assembly, cabinet, caucus is also preferred.A related diploma in office administration is an asset, as is experience working in financial and/or legal institutions and/or with the Ministry of Treasury Board & Finance.Related experience or education may be considered as an equivalency on a one for one basis.A cover letter outlining your related experience is required and will be used to help us assess your written communication skillsNotesThis is a permanent, full-time position working 36.25 hours per week, Monday to Friday. This position is located in the QEII (formerly Federal) Building.This competition may be used to fill future roles at the same or lower classifications.Candidates may be asked to participate in a written assessment. Final Candidates for this position will be asked to undergo a security screening.What we offer:

• Working for the Alberta Public Service –
• Pension plans:
• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.Candidates are required to apply for a job online. Please visit for more information. Please visit , for more information.It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Shannon Rowe at .

Expected salary

$49936 – 61138 per year

Location

Edmonton, AB

Job date

Thu, 18 Jul 2024 04:30:53 GMT

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