Administrative Assistant

Job title:

Administrative Assistant

Company

Publicis Groupe

Job description

Company DescriptionWe’re a creative consultancy. That means we put creativity at the center of all our thinking-be it strategic consulting, design and advertising or product and service design. If you believe in the power of creativity to transform how people think and behave, you’re in the right place.Job DescriptionThis position will provide support in managing general day-to-day office needs, with a focus on servicing the Account Management team and the clients we partner with. Our Admin team is the living embodiment of our culture at Publicis Groupe Toronto and embody the “work hard, play hard” attitude shared throughout the organization.

• Supporting senior management with calendar management & coordination, travel management, expense reporting, and booking meetings/boardrooms.
• Providing ad-hoc support to Senior Leadership Team, such as trafficking documents or files, delivering packages or documents etc.
• Office administrative duties including ordering and setting up of food & beverage (catering & tidy up for meetings), light managing of kitchen supplies, as well as office tidiness.
• Responsible for compliance documentation execution, including NDAs and ensuring all records are kept with respect to office policies.
• Responsible for all invoicing and ordering of: Catering/Food/Tickets/Travel.
• Light vendor relations, and liaising/coordinating with Building Management, Resources & Facilitates.
• Managing special projects from time-to-time – parties for clients, ordering flowers, gifts, product shopping, businessl travel when traveling on business, etc.
• Maintain the integrity and confidentiality of all information processed.
• Maintain accurate files.

Qualifications

• 3+ years of administrative experience in a professional office environment – Ideally in the Marketing and Advertising industry.
• Excellent knowledge of Microsoft Word and Excel.
• Excellent interpersonal skills – able to effectively communicate with many different personality types across all departments and levels of leadership throughout the organization.
• Ability to work in a fast-paced environment with aggressive deadlines.
• Excellent written and verbal communication skills.
• Excellent time management.
• Well organized and able to multitask.
• Capable of turning work around quickly and accurately.
• Self-motivated and able to work well under pressure.
• Excellent attention to detail.

Additional InformationWhat we offer:

• Opportunity to build something new and different
• Competitive salary vs. industry benchmarks for experience level
• Medical/dental benefits
• A dynamic and results-driven team

Expected salary

Location

Toronto, ON

Job date

Sat, 10 Aug 2024 01:21:38 GMT

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