Administrative Assistant, Braiding Knowledges Canada

Job title:

Administrative Assistant, Braiding Knowledges Canada

Company

University of Alberta

Job description

DescriptionThis competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.This position is a part of the Non-Academic Staff Association (NASA).This position offers a comprehensive benefits package which can be viewed at: .Location – Work primarily takes place at North Campus, Edmonton. This role is hybrid with a mix of remote and in-person.Working at the University of AlbertaThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .Working for the DepartmentBraiding Knowledges Canada (BKC) is a not-for-profit corporation established in 2024 with plans to continue the ground-breaking work of the Canadian Mountain Network (CMN) and broaden its impact beyond mountain landscapes in Canada. The organization is hosted by the University of Alberta, BKC is supported by a five-year grant from the Government of Canada’s Strategic Science Fund Program (2024-2029).BKC is dedicated to continuing and growing the work of CMN in Reconciliation Through Research, focusing on understanding and monitoring environmental change to inform conservation, restoration, and adaptation strategies. This is all in pursuit of the shared goal: to enhance the well-being of the environment and its people.BKC is committed to continuing CMN’s efforts to cultivate trusting, authentic, reciprocal relationships and inclusive, decolonizing practices through place-based, community-driven environmental research.This commitment enables BKC to deliver and mobilize more relevant, representative research, essential for advancing Reconciliation Through Research, training the next generations of leaders, and informing federal policy and practice in CanadaPositionReporting to the Governance Manager, the Administrative assistant will provide a broad range of administrative support to BKC’s Executive Director, Governance Manager and staff of BKC while working within U of A systems, policies, procedures and requirements.This position will be the first point of contact for general inquiries related to BKC. They will perform a variety of somewhat complex activities performed within a number of standard procedures and established policies.Duties

• Communication and Inquiries Management: Acts as the primary point of contact for general inquiries, directs specific inquiries to appropriate leaders, and drafts and proofreads routine communications.
• Document and Materials Development: Proofreads, drafts, formats, and reviews presentations, reports, and other documents, while supporting agenda and material preparation for meetings.
• Program Operations Support: Manages scheduling, tracks staff vacations, organizes meetings and events, coordinates travel arrangements, and assists with staff onboarding and offboarding.
• Asset and Space Management: Manages BKC’s space and daily activities at the University of Alberta, communicates relevant facilities information, and plans office moves.
• Document and Data Management: Maintains up-to-date filing systems, manages the Contact Management System, and ensures proper documentation retention and destruction.
• Process Coordination and Financial Management: Initiates purchase requisitions, reconciles credit card statements, reviews transactions for accuracy and compliance, and assists with virtual and hybrid meeting logistics.

Minimum Qualifications

• Office Administration certificate.
• Minimum three (3) years of related administrative experience in an academic, not-for-profit or equivalent setting.

Preferred Qualifications

• A bachelor’s degree in accounting, commerce, finance, business, and human resources would be preferred.
• Demonstrated Skills and Abilities:

• Strong understanding and capability of office administrative practices.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Ability to make timely decisions and act on individual initiative in a fast-paced environment.
• Ability to multi-task and effectively work with all stakeholder groups, dealing with tact and diplomacy.
• Excellent verbal and written communication skills.
• Technologically savvy with strong proficiency in MS Office Suite, Google Suite, and internet research skills.
• The ability to assist with the logistics of virtual and hybrid meetings (access, issues with logging on, technical issues for example)
• Strong commitment to professionalism.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.Note: This opportunity will be available until midnight July 18, 2024, Edmonton, Alberta local time.

Expected salary

$51341.63 – 69318.69 per year

Location

Edmonton, AB

Job date

Sun, 07 Jul 2024 05:16:29 GMT

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