Administrative Assistant (Contract Agent, Function Group FG III)

4.  Choice standards

Candidates will probably be thought of for the choice section on the premise of the next standards, to be fulfilled by the time limit for functions:

4.1 Important standards

• Suitability to carry out the duties described below level 2 job description;
• At the very least three (3) years {of professional} expertise⁴ within the fields associated to the duties as indicated above (e.g. ‘ professional conferences assist, workplace administration roles, and so forth.);
• Stable expertise in managing recordsdata from an administrative and monetary perspective (e.g. initiation of fee recordsdata, initiation of operations workflow, and so forth,);
• An excellent command of written and spoken English.

4.2 Advantageous standards

• Working expertise in EU analysis and/or name administration actions;
• Familiarity with EU IT instruments (e.g. EMI, COMPASS, and so forth.);
• Working expertise in a world surroundings.

4.3 Behavioural competences

All through the totally different phases of the choice process they may even be assessed on the next standards which might be important to the submit:

• Glorious command of MS Workplace instruments (Phrase, Excel, Outlook, Powerpoint, and so forth.). 
• Robust organisational expertise to deal with a number of duties concurrently and talent to prioritise;
• Flexibility and talent to work effectively and precisely below stress, or when multi-tasking
• Robust buyer service-oriented strategy;
• Glorious communication and inter-personal expertise;
• Proactive strategy to problem-solving and process execution.
• Glorious teamwork expertise and talent to work nicely in a multicultural surroundings; 
• Eager eye for element with the flexibility to keep up excessive requirements of accuracy below stress of tight deadlines;
• Means to work autonomously and successfully in small groups.

To be able to be evaluated in the very best approach, candidates are suggested to provide proof of their data with particular examples and/or detailed skilled expertise. Candidates are invited to be as detailed and as clear as doable when describing their skilled expertise and particular expertise and competences of their software type.

Failure to adjust to the eligibility and important choice standards will end result within the disqualification of the applicant involved

5. Appointment and reserve checklist 

The recruitment will happen upon a choice of the IHI JU Government Director (the Appointing Authority).

The Government Director of the IHI JU will choose a profitable candidate from the reserve checklist and provide them the submit. A binding dedication can solely be made after the verification of all circumstances⁵ and can take the type of a contract signed by the Appointing Authority of the IHI JU.

The profitable candidate will probably be required to make a declaration of their dedication to behave independently within the public curiosity and to make a declaration in relation to pursuits that could be thought of prejudicial to his/her independence. Candidates should verify their willingness to take action of their software.

The reserve checklist could possibly be used to fulfil different positions inside the IHI JU relying on the wants of the Joint Endeavor and will probably be legitimate till the date indicated within the related emptiness (the validity of the reserve checklist could also be prolonged).

Candidates ought to observe that inclusion on the reserve checklist doesn’t assure recruitment. Recruitment will probably be primarily based on the supply of posts and funds. The IHI JU could determine at any time through the process to not pursue the recruitment.

The reserve checklist for this submit will probably be legitimate till 31 December 2025 and could also be prolonged on the discretion of the Appointing Authority of IHI JU. 

6. Deadline for functions

candidates are invited to submit their software by no later than 26 April 2024 at 23:59 (Brussels Time/Central European Summer time Time) following the instruction within the ANNEX.
Apply HERE. 

7. Situation of employment

The place of employment will probably be Brussels, the place the Joint Endeavor premises are positioned.

The profitable candidate will probably be recruited as a Contract Agent Operate group FGIII, pursuant to Article 3(a) of the Situations of Employment of Different Servants of the European Union, for a interval of three years. After an analysis of the efficiency of the submit holder’s efficiency and, topic to funds availability, the time period of workplace could also be prolonged. The interval of engagement won’t in any case exceed the lifetime of the IHI Joint Endeavor.

The place of employment will probably be Brussels, the place the IHI JU premises are positioned.

The primary month-to-month wage for FG III, grade 8 (step 1) is 3.111,21 € topic to an annual evaluation of remuneration supplied for in Article 65(1) of the Employees Rules, and to a Group tax deducted at supply and workers members are exempt of nationwide taxation. Along with the essential wage, workers members could also be entitled to numerous allowances, specifically an expatriation allowance or overseas allowance  (16% of primary wage, or 4% of primary wage), family allowance, dependent baby allowance and training allowance. A complete welfare package deal together with pension scheme, medical, accident and occupational illness insurance coverage protection, unemployment and invalidity allowance, and journey insurance coverage. Additional data concerning rights, circumstances of employment and advantages may be discovered on the following hyperlink:
Staff Regulations
 

IMPORTANT NOTE

Candidates are invited to learn the ANNEX that represents an integral a part of this emptiness and gives data on learn how to full the appliance, the steps of the choice course of and attraction procedures.