Administrative Assistant – Director of People Services

Job title:

Administrative Assistant – Director of People Services

Company

Nova Scotia Health Authority

Job description

Req ID: 184193
Location: Provincial Zone, All Locations
Department: PS Strat Time Reporting
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 25-Jul-24Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.About the OpportunityReporting to the Director Integrated Scheduling Services, the Administrative Assistant serves as the initial contact and resource person for the Director and the provincial Integrated Scheduling Services team. The Administrative Assistant supports the activities of the Director and the portfolio to focus on their strategic direction, goals and objectives, while also playing a key role in supporting communication, committees or working groups as assigned.The Administrative Assistant is integral to the team not only related to support, but sharing their knowledge and ideas as part of the larger people services portfolio. This role will base their actions on supporting change in a healthcare environment and what that means to all levels of staff and the patients and families we serve.About YouWe would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• The Administrative Assistant requires a minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the senior level, preferably within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders
• Demonstrated excellent communication and interpersonal skills with a high degree of tact, judgement, and confidentiality
• Demonstrated ability to apply critical thinking, synthesize information, problem-solve and utilize good judgment in decision making. Ability to recognize sensitive issues and respond appropriately
• Ability to take and transcribe minutes
• Excellent organizational, follow through and time management skills, with the ability prioritize tasks and accurately manage multiple priorities in a fast-paced, time-sensitive and highly confidential environment
• Excellent communication, interpersonal, prioritizing, and organizational skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information
• Exemplary work history as demonstrated in current and past employment
• Physical capabilities to perform the duties of the position

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.Hours

• Permanent Full-time position; 75 hours biweekly
• Location of position will be determined based on the successful candidate
• This position may be eligible to participate in our work from home program

Compensation and Incentives$23.78 – $29.73 HourlySuccessful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.Once You’ve AppliedThank you for your interest in this position. Only those applicants selected for an interview will be contacted.Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

Expected salary

$23.78 – 29.73 per hour

Location

Nova Scotia

Job date

Sat, 13 Jul 2024 07:22:03 GMT

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