Administrative Assistant, G-5, Office of the Secretary of the Executive Board (OSEB), New York, USA #21632

UNICEF works in a number of the world’s hardest locations, to succeed in the world’s most deprived youngsters. To save lots of their lives. To defend their rights. To assist them fulfill their potential.

Throughout 190 nations and territories, we work for each youngster, all over the place, on daily basis, to construct a greater world for everybody.

And we by no means quit.

For each youngster, hope.

The elemental mission of UNICEF is to advertise the rights of each youngster, all over the place, in all the things the group does — in packages, in advocacy and in operations. The fairness technique, emphasizing probably the most deprived and excluded youngsters and households, interprets this dedication to youngsters’s rights into motion. For UNICEF, fairness implies that all youngsters have a chance to outlive, develop and attain their full potential, with out discrimination, bias or favoritism. To the diploma that any youngster has an unequal likelihood in life — in its social, political, financial, civic and cultural dimensions — her or his rights are violated. There’s rising proof that investing within the well being, training and safety of a society’s most deprived residents — addressing inequity — not solely will give all youngsters the chance to meet their potential but in addition will result in sustained progress and stability of nations. This is the reason the deal with fairness is so important. It accelerates progress in direction of realizing the human rights of all youngsters, which is the common mandate of UNICEF, as outlined by the Conference on the Rights of the Little one, whereas additionally supporting the equitable improvement of countries.

The work of UNICEF secretariat (UNICEF) is overseen by an Govt Board (EB) which is its governing physique, offering intergovernmental assist and oversight to the group, in accordance with the general coverage steering of the United Nations Common Meeting and the Financial and Social Council.

The UNICEF Workplace of the Secretary of the Govt Board (OSEB) is liable for sustaining an efficient relationship between the EB and the UNICEF. Underneath the steering of the President of the EB and UNICEF Govt Director, OSEB providers all points of the work of the EB, together with the formal classes, casual consultations and briefings, EB Bureau conferences, and subject visits by the Govt Board members. OSEB additionally supplies editorial and technical providers for all documentation associated to Govt Board classes and conferences, choices, experiences of classes and the nation programme doc repository.

How will you make a distinction? 

Underneath the supervision of the Deputy Secretary, the incumbent is liable for

i) Supporting and contributing to the environment friendly, acceptable, well timed and correct data movement with the President, vice presidents, and members and observers of the Govt Board;

ii) Supporting EB conferences, briefings, and consultations each outdoors and through the formal session of the EB;

iii) Contributing to the preparations for the sphere go to of the EB; and

iv) Supporting the Deputy Secretary.    

Key Duties and Accountabilities

• Assists the supervisor in guaranteeing environment friendly data movement to the Govt Board members and to the Bureau of the Govt Board; maintains and repeatedly updates the contact and mailing lists for the Govt Board members, in addition to the UNDG contact listing and WhatsApp teams; maintains and updates as typically as crucial the annual calendar of the Govt Board (joint and casual calendars and zoom hyperlink calendar); drafts and sends out invites and different paperwork to Govt Board and Bureau members, as required;
• Displays OSEB generic mailbox for Nation Programme Doc commenting interval and past, forwards messages appropriately to the related focal factors and, the place related and to the diploma doable, responds to queries from the Govt Board members and observers, from different UN companies and from UNICEF workers. Determines priorities in what needs to be delivered to the eye of the supervisor and consults the supervisor accordingly.
• Prepares for the month-to-month conferences of the Bureau of the Govt Board, together with a) consults the Bureau members on their availability, b) is liable for the logistics preparations for the conferences each in particular person and on-line/through zoom, c) supplies crucial data to the assistants of the related Deputy Govt Administrators and seeks affirmation on their participation within the conferences, d) prepares background documentation for the conferences, e) prepares templates for the minutes of the Bureau conferences for completion and finalization by the supervisor.
• Makes preparations for the Pre-sessions and casual briefings for the Govt Board members and observers together with a) logistics preparations for the casual briefings, b) coordinates with the substantive divisions concerning the shows and documentation for distribution on the assembly c) prepares background supplies for the conferences, d) assists the supervisor and the Secretary of the Govt Board through the casual briefings, and e)prepares lists of members through the briefings and makes use of them to replace the contact listing as crucial, f) hosts Zoom assembly, screens participant registration and archives recordings.
• Makes the mandatory preparations for the annual orientation briefing for brand new members of the Govt Board, together with all above talked about actions, distribution of UNICEF Banners and different branding supplies, and coordinates with IT group to assist connections for distant members.   
• In preparation and through the Govt Board classes, liable for making ready the credentials kind, receiving the credentials from the members and observers of the Govt Board and for making ready the listing of members and audio system on the idea of the knowledge obtained; helps the group within the transfer to and from the UN Secretariat, and supplies assist to Secretary and Deputy Secretary on the rostrum.
• Compiles statistics on Board conferences’ participation for OSEB retreat and OSEB annual report. Maintains schedule of appointments and conferences for the supervisor, supplies assist to the supervisor on administrative issues together with journey preparations, prepares documentation and shows for conferences, searches for data for all kinds of sources based mostly on the request by the supervisor; and ensures environment friendly submitting system to retrieve data quickly.
• Makes preparations for the sphere visits of the Govt Board members together with a) prepares data notes for the members for every subject go to, b) coordinates and liaises with the Govt Board members concerning the journey preparations, together with flight choice, visa software and so forth. c) coordinates sensible and logistics preparations with the focal factors within the UNICEF Nation Workplaces, d) prepares background supplies for the members, e) makes crucial preparations for the preparatory briefings for the Govt Board members. 
• Performs different duties, as required.

To qualify as an advocate for each youngster you’ll have…

• Schooling:
  • Secondary training is required, ideally supplemented by technical or college programs associated to Worldwide Relations, Communications, Journalism, Public Relations, Advertising and associated subject.

*Completion of a bachelor’s diploma from a acknowledged tutorial establishment in a related subject might substitute three years of associated work expertise.

• Expertise:
  • At the very least 5 years of progressive accountable work expertise in an administrative capability – data of UNICEF guidelines, and rules asset.
  • Earlier working expertise with UNICEF or one other UN company is an asset.
• Language:
  • Fluency in English is required. Information of one other official UN language (Arabic, Chinese language, French, Russian or Spanish) or a neighborhood language is an asset

Expertise:

• Good oral and written communication abilities
• Expertise in protocol is an asset
• Means to behave with discretion and diplomacy is important for this operate.
• Excessive requirements of integrity and confidentiality
• Thoughtful and tactful, understanding of protocol
• Good sense of judgment and self-awareness
• Good interpersonal abilities
• Means to work in a multicultural group
• Initiative
• Drive for outcomes
• Laptop literacy

For each Little one, you show…

UNICEF’s Core Values of Care, Respect, Integrity, Belief and Accountability and Sustainability (CRITAS) underpin all the things we do and the way we do it. Get acquainted with Our Values Constitution: UNICEF Values

UNICEF competencies required for this submit are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and moral consciousness (3) Drive to attain outcomes for influence (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Throughout the recruitment course of, we check candidates following the competency framework. Familiarize your self with our competency framework and its totally different ranges: competency framework here.

UNICEF is right here to serve the world’s most deprived youngsters and our international workforce should mirror the range of these youngsters. The UNICEF family is committed to include everyone, regardless of their race/ethnicity, age, incapacity, gender id, sexual orientation, faith, nationality, socio-economic background, or another private attribute.
We provide a wide range of benefits to our staff, together with paid parental depart, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages using versatile working preparations.
UNICEF has a zero-tolerance coverage on conduct that’s incompatible with the goals and goals of the United Nations and UNICEF, together with sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is dedicated to advertise the safety and safeguarding of all youngsters. 

Remarks:

UNICEF appointments are topic to medical clearance.  Issuance of a visa by the host nation of the obligation station, which will probably be facilitated by UNICEF, is required for IP positions. Appointments are additionally topic to inoculation (vaccination) necessities, together with towards SARS-CoV-2 (Covid). Do you have to be chosen for a place with UNICEF, you both should be inoculated as required or obtain a medical exemption from the related division of the UN. In any other case, the choice will probably be cancelled.

All chosen candidates will endure rigorous reference and background checks and will probably be anticipated to stick to those requirements and ideas. Background checks will embody the verification of educational credential(s) and employment historical past. Chosen candidates could also be required to supply extra data to conduct a background verify.

Authorities workers which are thought-about for employment with UNICEF are usually required to resign from their authorities earlier than taking over an project with UNICEF. UNICEF reserves the precise to withdraw a suggestion of appointment, with out compensation, if a visa or medical clearance isn’t obtained, or crucial inoculation necessities are usually not met, inside an inexpensive interval for any purpose.

Solely shortlisted candidates will probably be contacted and advance to the following stage of the choice course of.