Administrative Assistant, Global Marketing

Job title:

Administrative Assistant, Global Marketing

Company

Sun Life Financial

Job description

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.Job Description:The incumbent will be responsible for providing efficient and high-quality administrative support to a team within Sun Life’s Global Client Experience and Marketing department. The role’s primary function will be to support one VP and 2 AVPs. The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is external facing, fast paced with multiple demands, and requires a demonstrated regard for confidentiality, diplomacy and a high level of judgment and ability to solve for solutions.What will you do?Manages all aspects of the VP’s/AVPs calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate.Effectively works with other EA’s in scheduling and coordination for meetings and other needs.Monitors and responds to VP’s/AVPs e-mail.Coordinates meetings including preparing agendas, letters, memos and presentations. Also helps to prepare the VP’s/AVPs for meetings including advance generation of meeting attendee bios.Effectively and proactively manages events organized by the VP’s/AVPs, including town halls and other functional events, assisting in organizing content, attendees, facilities, and presenters.Assists in the preparation and distribution of reports and internal communications.Manages all travel arrangements and accompanying material.Manages the administrative budget work for VP’s/AVPs (expense reimbursements, cheque requests, purchase orders, accounts payable).Assists the VP’s/AVPs in their role with any Boards and including coordination with the Corporate Secretary’s office.What do you need to succeed?A minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite; experience creating PowerPoint decks and presentations.Ability to perform with professionalism and poise.Strong interpersonal skills, ability to work in a team environment as well as independently.Able to be proactive and take initiative, strong problem-solving skills.Able to handle and maintain confidential company information.Excellent organizational and time management skills.Demonstrates accuracy and thoroughness.Able to make professional decisions.Asset:Project Management Certification (PMP)Post Graduate EducationReasons why you should join us under the Sun:Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives.A caring, supportive, and inclusive cultureAn environment of continuous learning, development, and improvementWe’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential.We’re proud to be recognized as a company with a 2023 Most Trusted Executive team by Great Place to Work® CanadaWellness programs that support the three pillars of your health – mental, physical, and financial#LI-HybridThe Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to .At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.Salary Range: 52,000/52 000 – 86,000/86 000Job Category: Administrative ServicesPosting End Date: 29/05/2024

Expected salary

$52000 – 86000 per year

Location

Toronto, ON

Job date

Fri, 17 May 2024 02:36:14 GMT

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