Administrative Assistant I

• Underneath common supervision of this system chief, obligations embrace:
• Providing reasonably advanced administrative help to people, workplaces, and applications beneath common supervision of this system chief.
• Present administrative help to the Expanded Meals and Vitamin Schooling, Household Shopper Sciences, and Head Begin Childhood Weight problems Applications.
• Help with administrative duties associated to extension tasks.
• Keep the confidentiality of program info and data.
• Assessment expenditures and performing account reconciliations, together with month-to-month financial institution assertion reconciliation.
• Provoke requisitions, disbursement vouchers and buying orders, collaborating with procurement, accounts payable, IT, and bodily plant.
• Manage program recordsdata in digital codecs and guaranteeing the confidentiality of data.
• Edit, format, and revise varied paperwork and supplies created by others. proofreading for primary content material errors.
• Independently managing workplace and enterprise operations the place established procedures are in place, with reasonable danger of error.
• Put together for and doc employees conferences, in addition to help this system director with varied duties as required.
• Carry out different associated duties as assigned.
• A full job description is obtainable at www.usmd.edu/usm/adminfinance/hr/umspp/n08aa1.html

• Excessive Faculty Diploma or GED 
• Two years of expertise offering administrative help.
• Data of Microsoft Workplace Suite.
• Will need to have a legitimate driving license.
• Should have the ability to raise reasonably heavy gadgets (roughly 25lbs)

• Three years of expertise in workplace administrative duties
• Favor background in workplace administration, HR and accounts reconciliation.

• Abilities in performing primary math to overview expenditures and reconcile accounts.
• Abilities in planning and organizing a number of assignments beneath particular time constraints.
• Means to grasp and interpret college insurance policies and procedures within the areas of hiring, contracts and buying.
• Abilities in doc preparation and overview — Edits, compiles codecs and revises a wide range of paperwork and supplies created by others, proofreads paperwork for primary content material errors.
• Means to supply help and coordination for the Extension Vitamin Educators.
• Glorious interpersonal, customer support, administrative, drawback fixing, and oral and written communication expertise; consideration to element with the power to plan, manage, prioritize, multi-task, challenge knowledgeable picture, and work independently or as a part of a crew; and robust aptitude with computer systems together with proficiency with Microsoft Workplace.

UMES is an EEO/AA employer and won’t discriminate in opposition to any worker or applicant due to race, age, intercourse, coloration, sexual orientation, faith, nationwide origin, marital standing, genetic info, or political affiliation. Minorities, ladies, veterans, and individuals with disabilities are inspired to use. The profitable candidate should have the ability to present acceptable documentation establishing the appropriate to simply accept employment in the USA of America with out employer sponsorship.