Administrative Assistant II

Job title:

Administrative Assistant II

Company

Island Health

Job description

Close DateSep. 3 2024LocationGorge Road Hospital – Victoria, BC V9A 1L2 CA (Primary)Work Area (FBA Only)Multi-SiteYesTravel RequirementTravel between multiple sites is a regular/on-going requirementShift Start Time/End Time8am-4pmDays OffWeekend/StatsVacancy TypeTemp FTSalary Range (Hourly Rate)$29.41 – $38.60Paid FTE1.0Worked BI-WEEKLY HOURS75Planned Start DateSep. 15 2024Approximate End Date (For Temporary Assignments ONLY)Dec. 15 2024Pending Return of IncumbentNoCRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)NoJob DescriptionIn accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health), patient & staffsafety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.Reporting to the Executive Director or designate, the Administrative Assistant II is responsible for carrying out complex secretarial duties and associated administrative tasks for the head of multiple departments.QUALIFICATIONS:Education, Training And ExperienceA level of education, training and experience equivalent to high school graduation plus additional related course work in office or business administration and at least five (5) years’ related senior administrative experience in a large complex organization, preferably in the healthcare field. Proven ability to work with a variety of disciplines to maintain and foster good working relationships.Skills And Abilities

• Strong computer skills and extensive knowledge of applications such as MS Office (Word, Excel, PowerPoint, Project, Outlook)
• Excellent interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations including physicians, hospital staff, board members, government representatives, community agency personnel and the general public.
• Excellent oral and written communication skills.
• Strong sense of teamwork.
• Aptitude to be proactive requiring minimum direction.
• Strong problem solving skills to anticipate and resolve issues before they escalate.
• Capable of decision making/problem solving within predetermined guidelines.
• Organizational skills and ability to work independently.
• Work under pressure with short turnaround times; flexibility to ensure deadlines are accommodated.
• Physical ability to carry out the duties of the position.

Link to Full Job DescriptionAdditional information for applicants**This position will be for an initial 3 months with the possibility of extension** This position will support with system update in the Logistics department (Scanning, Geo Tab, Online Catalogue). Incumbent will have the following responsibilities: Descartes: 1. Review route data to ensure accuracy and completeness. 2. Verify route data within the application to confirm proper integration and functionality. 3. Install and verify the functionality of barcodes at Vancouver Island sites. 4. Provide support to staff and drivers in using the scanning application effectively. 5. Serve as an ambassador to facilitate training and the successful launch of the application. 6. Conduct ride-alongs with drivers to ensure proper use of the application and address any issues. Geotab: 1. Create plan for Installing Geotab devices in vehicles. 2. Verify the proper flow of data from Geotab devices to ensure accuracy and reliability. 3. Provide training and support for the vehicle inspection program. 4. Set up the Geotab system to meet operational requirements. Asset storage/management program: 1. Catalog assets and maintain organized records. 2. Manage warehousing tasks associated with asset storage. 3. Set up and manage an online system for asset tracking and management.

Expected salary

Location

Victoria, BC

Job date

Thu, 22 Aug 2024 02:10:51 GMT

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