Administrative Assistant II in United States

Administrative Assistant Job Description: Job Summary:

• IT Cosmetics is looking for an Administrative Assistant to provide support to 2 Executives as well as their respective teams.

• The ideal candidate will be proactive, detail-oriented, and have a “no task is too big or too small” mentality.

• This position may also entail interaction with cross functional teams, so professionalism, etiquette, and a positive demeanor are required.

  Responsibilities:

• Responsible for calendar management of external meetings and for setting up multi-party conference calls.

• General administrative duties such as shipping packages, store runs, copying, setting up lunches for working meetings etc.

• Create and manage POs for Marketing and Creative teams

• Arrange travel reservations including airlines, hotel and car services.

• Track all expenses and process expense reports accordingly; must be proficient in Excel and have basic finance understanding and experience.

• Prioritize and manage multiple projects simultaneously; follow through on issues in a timely and efficient manner.

• Ability to work independently with very strong follow up and attention to detail.

  Experience:

• Up to 2 years’ experience in an internship or consultant role in a relatable field (PR, Social, Marketing) and industry (Beauty, Fashion); experience supporting executive level management is a plus.

• Proficiency with MS Office Suite (Word, Excel, Outlook, PowerPoint) – must have a mastery in PowerPoint

• Must have excellent communication skills both written and verbal.

• Must have excellent organizational skills and the ability to effectively handle many competing priorities.

• Must exercise sound judgment and discretion especially with confidential information.

• Enthusiastic self-starter with demonstrated experience working independently as well as part of the team.

• Strong attention to detail and highly efficient.

• Able to apply judgment and effective problem-solving skills to get things done.